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Services to the Public: Conditions for Access to and Use of Documents
 

How to Cite Archival Sources

Definitions

Footnote
If an archival document belonging to Library and Archives Canada (LAC) is cited in the text of a work, a complete reference to the document should appear in the form of a footnote.

A complete reference must contain all the elements necessary to locate the document and to place it in its descriptive context. The individual elements of the reference will vary according to the format of the archival document.

Credit line
If an archival document belonging to LAC is reproduced as an illustration or facsimile, the credit line must include as a minimum the name of the author or creator (if known), the name of Library and Archives Canada and the reproduction copy number. This credit line must be placed directly below or beside the reproduction.

Any alterations to the image, such as cropping or retouching, must be indicated in the credit line by using the words "detail" or "based on".

For diffusion on television, movie film, video or in a slide presentation, a single credit to Library and Archives Canada in the acknowledgement is acceptable.

Should you wish to publish a reproduction of a document still under copyright, you will need to obtain written consent of the copyright owner before proceeding with the use. Simply citing the archival source in the credit line is not adequate. See Copyright Restrictions.

Examples

Textual Documents -- Government of Canada

Footnote
Library and Archives Canada, Geological Survey of Canada fonds, RG 45, "Field Notebooks, Originals" series, volume 135, file "Field Notebook no. 761, B.C., -- Dease River; Yukon -- Laird and Francis River, Frances Lake, 1887, G. M. Dawson", page 33, reproduction copy number C-88047, microfilm reel C-4846.

Credit line
Library and Archives Canada, RG 45, volume 135, Field Notebook no. 761, page 33, reproduction copy number C-88047.

Textual Records -- Private Archives

Footnote
Library and Archives Canada, Alexander Tilloch Galt fonds, MG 27 I D8, "Family correspondence" series, volume 8, page 3316, letter from Elliot Galt to Mrs. A.T. Galt, 19 June 1898, reproduction copy number C-147457.

Credit line
Library and Archives Canada, MG 27 I D8, volume 8, page 3316, reproduction copy number C-147457.

Audio-visual Documents

Footnote
Canadian Broadcasting Corporation Fonds, the program "Weekend", 2 November 1969, Library and Archives Canada, accession number 1980-0275, item number 9286, video, 90 minutes, consultation copy numbers V1 8205-0042 and V1 2001-01-0040.

Credit line
Canadian Broadcasting Corporation Fonds, Library and Archives Canada, audio-visual document 9286, consultation copy numbers V1 8205-0042 and V1 2001-01-0040.

Photographic Documents

Footnote
William Lyon Mackenzie King Collection, "Rt. Hon. Winston Churchill", 30 December 1941, Ottawa, photograph by Yousuf Karsh, Library and Archives Canada, accession number 1964-087, item number 128, reproduction copy number C-012600

Credit line
Yousuf Karsh, William Lyon Mackenzie King Collection, Library and Archives Canada, accession number 1964-087, item 128, C-012600

Note
For photographs, reproduction copy numbers can also begin with the letters K, TC, RD, PA or a lower case "e" (e.g. K-000114, TC-000427, RD-000874, PA-034474, e002107613).

Documentary Art Records

Footnote
Jean-Joseph Girouard fonds, "Amable Berthelot, Montreal Prison, 1838", circa 1838, pencil, by Jean-Joseph Girouard, Library and Archives Canada, accession number 1984-81-4, reproduction copy numbers C-133449 and C-128317

Credit line
Jean-Joseph Girouard, Jean-Joseph Girouard fonds, Library and Archives Canada, accession number 1984-81-4, C-133449 and C-128317

Note
For documentary art records, reproduction copy numbers can also begin with a lower case "e" (e.g. e000756947).

Cartographic Documents

Footnote
Map Specialty Co., Stadacona Rouyn Mines Ltd., "Carte de la région minière de Rouyn", scale 1:90 514, St. Jean (Quebec), 1926, 1 map, colour, 25 cm x 40 cm, Library and Archives Canada, reference number H3/349/Rouyn/1926, reproduction copy number NMC 10218

Credit line
Map Specialty Co., "Carte de la région minière de Rouyn", 1926, Library and Archives Canada, H3/349/Rouyn/1926, NMC 10218

Note For cartographic documents, reproduction copy numbers can also begin with a lower case "e" (e.g. e123456789).

Architectural Documents

Footnote
J. A. Ewart, "Technical School, Albert Street, Ottawa, Drawing No. 1, Basement Floor Plan", scale 8 feet = 1 inch [1918], Library and Archives Canada, J. A. Ewart Collection, accession number 76703/13, item 6, NMC 93954

Credit line
J.A. Ewart, "Technical School, Albert Street, Ottawa, Drawing No. 1, Basement Floor Plan", [1918], Library and Archives Canada, NMC 93954

Stamps

Footnote
"Alberta, Saskatchewan, 1905-1955, Canada, 30 June 1955, 50 cents", stamp, [Canadian Bank Note Company, Limited], Library and Archives Canada, item number 1989-565.000355-001, reproduction copy number POS-000410

Credit line
Library and Archives Canada, 1989-565.000355-001, POS-000410