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National Library News
June 1997 Vol. 29, no. 6
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Towards 2000: Resource Sharing for the Millennium
by Deborah Maxwell,
Head, Operations Support Section, Union Catalogue Division
On February 19, 1997 the Union Catalogue Committee of the Council of Federal
Libraries sponsored an information session on the future of the National Library's union
catalogue. The session was designed to address concerns in the federal library
community over participation in the union catalogue and its future development.
David Balatti, Director of Bibliographic Services at the National Library of Canada, opened the session by
explaining the National Library's current policy regarding the role of federal libraries in the union
catalogue. Participation of the federal libraries is critical to the success of the union catalogue as a whole.
During 1997-1998 the National Library will commit resources to add records from 12 more federal
libraries through MARA reporting to the union catalogue. Participating federal libraries will produce
MARC output, and keep their holdings in the union catalogue up-to-date.
Emilie Lowenberg, Chief of the Library's Union Catalogue Division, discussed the technical
requirements for reporting to the union catalogue and the processes used by contributing libraries and the
National Library. The Union Catalogue Division accepts reports from libraries for all types of publications
in all formats, including serials, monographs, microforms, braille, large print, sheet music, sound
recordings, videos, computer files, and maps.
One of the results of the Program Review undertaken by all federal government departments and
agencies was a realigned focus on using technology rather than manual processing in the National
Library. Maintenance of the union catalogue depends upon machine-readable accessions (MARA) and
updated holdings reports added to the Library's AMICUS system. To ensure that MARA loading
programs correctly identify incoming records that match existing online MARC records in the AMICUS
database, and to avoid the creation of duplicate records in the database, it is important that reporting
libraries adhere to established standards, such as the CAN/MARC format and
Anglo-American Cataloguing Rules, 2nd edition (1988 revision). Consistent communication between reporting libraries
and the National Library is equally important.
Following the introductory presentations was a panel discussion on two federal libraries' recent
experiences in reporting to the union catalogue using MARA. The panel had representatives from both the
client libraries and their respective system vendors. Panel members Diane Rudzevicius, Supreme Court of
Canada Library, and Danielle Jacques, Agriculture and Agri-Food Canada, Canadian Agriculture Library,
described the development of MARA reporting at their libraries. Gretchen Cheung from Best-Seller and
David Alexander of Geac both provided the vendor perspective on assisting client libraries to report to the
union catalogue.
Diane Rudzevicius stressed that one key issue at her library was creating mechanisms to prevent
certain records from being reported to the union catalogue: for example, records imported from
bibliographic utilities but not yet reviewed in-house, and brief acquisitions records created when ordering.
She explained how her library and its system vendor, Best-Seller, arranged to allow the reporting of
withdrawals from the union catalogue using File Transfer Protocols (FTPs). Gretchen Cheung addressed
MARA reporting from the vendor's viewpoint. It was suggested that federal libraries require that bidders
list their optional products in the Request for Proposals (RFPs) for new systems. This will enable libraries
to assess the facilities included in each bid. The second federal library panel member, Danielle Jacques,
identified other issues in reporting to the union catalogue using FTP. She explained how her library
worked with the vendor, Geac, and with the National Library to effect changes in reporting. David
Alexander of Geac stressed the importance of communication. Panel members agreed that MARA
reporting requires a three-way partnership among the National Library, the system vendor and the
reporting library.
The last speaker was Carrol Lunau, Resource Sharing Officer with National and International
Programs at the National Library of Canada, who tackled the question of the future of the National
Library's union catalogue in light of the work being done on the virtual Canadian union catalogue (vCuc).
It was emphasized that the creation of the virtual Canadian union catalogue is a long-term goal. The
National Library has initiated a controlled project to link databases using the Z39.50 protocol to search
and retrieve information (see "The Virtual Canadian Union Catalogue (vCuc) Pilot Project", National
Library News, vol. 29, no. 2, February 1997, pp. 13-14). The vCuc Pilot Project has 18 participants,
including university, public, and government libraries, as well as consortia. The group's collective records
total more than 50 million. Federal libraries were invited to participate in Phase 2 of the project. The
National Library is working with vendors to obtain test copies of selected client software packages which
will be installed in libraries for testing during the project. Additionally, the National Library is planning
for a World Wide Web Z39.50 gateway. The gateway would allow libraries to use their WWW browser to
search the vCuc.
At the conclusion of the meeting, participants adjourned to discussion sessions with representatives
of software vendors, including Geac, Best-Seller, Sirsi, Innovative Interfaces, DRA, International Library
Systems, and Ameritech, thus bringing to a close an interesting and useful meeting.
For more information on the union catalogue, contact:
Emilie Lowenberg
Chief, Union Catalogue Division
Internet: union.catalogue@lac-bac.gc.ca
For more information on the virtual Canadian union catalogue project,
contact:
Carrol Lunau
Resource Sharing Officer
National and International Programs
Internet: web@lac-bac.gc.ca
Mailing address for both:
National Library of Canada
395 Wellington Street
Ottawa, Ontario
K1A 0N4
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