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Services to the Public: Conditions for Access to and Use of Documents

Records of the Government of Canada

Departmental Researchers

Sample authorization letter for departmental researchers

The Director
ATIP Division
c/o Reference and Genealogy Division
Library and Archives Canada
395 Wellington Street
Ottawa, ON   K1A 0N4
Fax: 613-995-6274

Re: Departmental researcher access to the documents of _____

Mrs/Ms/Mr.____________________, _____User Card No., works for our department as an (indeterminate, term or contract) employee. He/She may be reached at the following address___________ and phone number________. The security clearance level of this employee is ________ (enhanced reliability, secret, top secret). In order to carry out his/her duties, __________________ will need access to (all the files/the following files) from our department until _____________ (date, maximum of one year or length of the term or contract). This employee is (is not) authorized to order photocopies as necessary.

If you have any questions regarding the above, please contact me at ________________.


Director, _____________

Business address
Phone number