Guidance for Submitting Entries

Your name
Provide your Firstname Lastname. You will receive an email when your entry is added to the inventory and will be notified when/if your entry is updated. 

Digital Initiative name
Provide the title (or working title) of the Digital Initiative. 

URL(s)
Provide the URL of the Digital Initiative's homepage, and indicate that this is the Main Site. If applicable, also provide any additional known URL such as the URL for a version archived in Library and Archives Canada's Electronic Collection.

To alert Library and Archives Canada to your Initiative, please send us an e-mail (epe@lac-bac.gc.ca) with the URL, title, editor's name, e-mail address and any other information available. 

Abstract
Provide a one or two sentence summary of the Digital Initiative. This will display along with title, participant(s), and URL(s) on the Search Results screen. 

Description
This free-text description should be succinct, but should include details such as scope, objectives, period covered, scale of the Digital Initiative (e.g. number of unique items/titles digitized), technical approach, funding, and so on. However, as the status of projects (e.g. planned) is captured in another field, try to avoid emphasizing a project's future intentions in the textual descriptions. The scope, scale, theme, coverage, and objectives of the project will change little during the course of a project, whereas text relating to its furture progress will quickly become dated. 
NOTE: Recommended length is 250-500 characters, although the maximum length is 2000 characters. 

Organization(s) (Funding and Creating)
In the corresponding box, name the organization(s) participating in the digital initiative, and separate names with semi-colons. List the name of the primary organization first, with sub-organizations following a comma (e.g. University of Toronto, Robarts Library; Toronto Reference Library). The information on funding is only for internal use to allow for studies of where funding for digital initiatives in Canada is found. Should you have many partnerships in either category, please restrict your entries to the principal participants. 

Organization Type(s)
Check all terms that apply to any of the participating organizations. Most organizations will have 2-3 terms that apply. For example, select "Library" then select "Public" or "University", etc. In retrieval, this information allows projects to be classified by the type of organization undertaking them. 

Content Location(s)
Check all that apply. In retrieval, this information will support grouping of projects by province or limiting results to a specific province. 

Genre of Initiative
Check all that apply, as some Digital Initiatives have components of each of the following definitions:  

• Collection - A repository usually consisting of a large number of a similar type of item (e.g. image files of photographs, or a database of electronic texts), usually searchable by relevant metadata elements. The Digital Initiative usually provides relatively little thematic commentary, but would usually have a theme, timeframe, or type of initiative (or combination thereof) defining its scope. 
• Reference Resource - An initiative such as a directory, index, catalogue of links, or finding aid that consists largely of metadata or, in the case of an online encyclopedia, textual entries of a consistent scope and nature. NOTE: Web-accessible OPACs are not included in this inventory. 
• Thematic Exhibition - An initiative that interprets a theme, provides a variety of selective content relating to that theme, and tends to have extensive interpretive commentary relating to the theme.

Type(s) of Digitized Material
This refers to the type(s) of material that has (have) been made available digitally in the initiative. 

Language of Digitized Material
This refers to the language(s) of the material that has been made available digitally. 

Subject of Material
Please classify the initiative according to the single best applicable category. Choose first a primary subject class, then the most applicable more specific category. These categories are based on the Dewey Decimal Classification system. 

Additional Keyword Search Terms
Provide any keywords or subject headings that will supplement the free-text words contained in the initiative's abstract and description. 

Contact(s)
A full address could be provided, or as a minimum, a contact's name and e-mail address. As many contacts as desired may be included. 

Additional Information
We would like to encourage submitters to provide concise additional detail as to project methodology, technologies used, standards adopted, etc. Also, if you have online documents that document your initiative (e.g. a proposal, an RFP, a workplan, a presentation, a final report, etc.), please provide their URLs here.