<
 
 
 
 
×
>
Vous consultez une page Web conservée, recueillie par Bibliothèque et Archives Canada le 2007-11-21 à 04:02:38. Il se peut que les informations sur cette page Web soient obsolètes, et que les liens hypertextes externes, les formulaires web, les boîtes de recherche et les éléments technologiques dynamiques ne fonctionnent pas. Voir toutes les versions de cette page conservée.
Chargement des informations sur les médias

You are viewing a preserved web page, collected by Library and Archives Canada on 2007-11-21 at 04:02:38. The information on this web page may be out of date and external links, forms, search boxes and dynamic technology elements may not function. See all versions of this preserved page.
Loading media information
X
Public Service Commission of Canada
Symbol of the Government of Canada

PIMS Manual: Part V - The PIMS Report Facility

For Department and PSC Use in Monitoring

General Information

The Report Facility in PIMS provides departments and the PSC with information they will need to monitor and manage their respective priority administration responsibilities. The topics reflect performance indicators commonly used by departments and the PSC.

This is not the only information that departments need to monitor their performance, since some information can only be supplied by in-house sources (complaints, investigation, in-house processes, etc.). However, it is the sole source of Public service-wide information against which departments can compare themselves and, for many departments, it is the only source of data on priority clearance requests they initiate and their response to related referrals.

Similarly, the information available through this report function is not the only source available to the PSC, but it will be used to help monitor the effectiveness of the system as a whole and the performance and progress of individual departments

The data in these reports is aggregated and statistical in nature. They draw upon data relating to priority person registrations, departmental clearance requests, priority referrals and the results of referrals.

Report Topics Available

The following list shows the report topics which are available in a drop- down list in PIMS. Users will be able to modify the search criteria or use filters to customize the reports.

  • Time taken by departments to finish dealing with priority referrals
    • Elapsed time from date of Referral to date of receipt of Feedback Form by the PSC.
  • Information about department's outstanding referrals
    • Elapsed Time in department since date of referral.
    • Clearance Request Numbers of outstanding referrals (for follow up by dept.).
  • Priority Clearance Request cancellation rates
    • Percentage of requests cancelled, after referrals / without referrals.
  • Timeliness of Registration
    • Time from priority start date to date of priority registration by department.
  • Priority Clearance Request flows: Number and percentage at each stage of the process
    • See what your appointment percentage is compared to the number of requests or referrals you get, the percentage of requests having referrals, and other useful comparisons.
    • Displays the number of Clearance Requests made, the number with/without referrals, the number with priority appointments, and other related data compared to norms for the public service and similar sized departments.
  • General Priority Population inflows and outflows from the priority system
    • Displays, for all Priority Types: Number of Registrants from the department (carryover, new, total); Number of Removals of that department's registrants (appointments, resignations, expired entitlements, entitlements rescinded, etc); and the Number Currently registered from that department.
    • Note: this report displays events occurring during the period but is not necessarily longitudinal in nature. For example, if there were 15 new registrants during the period and 10 appointments, it is not possible to say how many of the 15 happened to the new registrants, if any, or to the registrants carried over from a previous period, or a mixture of both.
  • Priority Population inflows / outflows for a specified priority type
    • Displays data similar to previous report, but limited to a given priority type and is comparative by department.
  • Priority Appointment Patterns in a given period (Home, Exports, Imports)
    • Displays: Number and Percentage of a given department's own priority persons appointed during the period by that same home department, the number and percentage of that home department's priority persons exported to (i.e., appointed by) other departments and the number of priorities the subject department imported (i.e., absorbed) from other departments.
    • Compared to other departments and the Public service as a whole.
  • Home Placements as a Percentage of Home Referrals
    • Shows the rate at which department "X" appoints its own referred priority persons compared to the similar rate for other departments and the Public service as a whole.
  • Staffing volumes by occupational group, level, location
    • Displays the number of clearance requests received by the PSC
    • Of use to departments trying to gauge the odds for placement of its priority employees and considering granting a guarantee of a reasonable job offer in accordance with the workforce adjustment directive. View in combination with other potential indices (time to placement, location, skills, etc.)

The details of each report, and the search customization available, are shown on the report site.

NOTE: to see a List of Their Own Priority Persons, departments can use the Update/Search function in the Registration part of PIMS; see section 2.1, Part II (Registration) in this manual.

Top of Page
Top of Page

Procedures for Running Reports

  • On the PIMS home (index) page, click on "Generate a Report."
  • Open the drop down list to display and choose from the available report topics.
  • On the report's Criteria page, you must click on the box entitled, "Show Criteria" to display the criteria/filters available for the particular report you have chosen. If you had earlier run another report, you may see criteria displayed but they may relate to that earlier report. Always press on "Show Criteria" each time you want to run a report.
  • Complete the criteria appropriate to your needs and click on "Submit."
  • The results will be displayed on-screen. You can print the results or copy and save on a file of your choice.

Remember that the data displayed is always in the context of the filters you have chosen (i.e., if you have searched for your department's results in Manitoba, the comparative figures provided for the public service as a whole will be for Manitoba, not the public service nationally).

Omitting a criterion, where permitted, will have the effect of selecting everything (e.g., omitting a department would provide Public service-wide results).

The speed with which your search provides results depends on the complexity of the search topic, the state of the Internet at that time and your department's systems and firewalls.