The Priority Information Management System (PIMS) is an electronic Web-based tool of the Policy Branch of the Public Service Commission (PSC). It helps ensure that entitlements to a priority in appointment, as mandated by the Public Service Employment Act (PSEA) are observed and that the entitlements are valid. It lists priority persons in a carefully vetted inventory, which is then searched by departments as a first step in staffing or recruitment (a process known as "priority clearance").
PIMS replaces the internal PSC system and the Robot Internet forms with which departments have been working for several years. It does everything the old system did but provides new tools as well. PIMS continues to give departments a way to register priority persons and to conduct priority inventory searches for priority clearance. In addition, departments can now go online to: view a priority person's résumé; send referral results to the PSC; get a list of their own priority persons, and; generate statistical reports to help manage their responsibilities in priority administration. The PIMS electronic forms look like and are as easy to use as the Robot forms they replace. PIMS also continues to provide links to the recruitment services of the Staffing and Assessment Services Branch of the PSC.
The level of detail of the users'manual is geared to the needs of new inexperienced users. Users experienced with the Robots which PIMS replaces will find much of the PIMS to be familiar and intuitive. However, some new features may require special attention, especially the procedures to update and cancel new priority registrations, to submit Priority Referral Feedback Reports, to view a list of your own department's priority persons, and to generate statistical reports.
Restricted to PubliService subscribers with a valid HR password.
Go to https://extranet5.psc-cfp.gc.ca/pims and enter your User ID and Password. If you do not have a User ID and Password, or have forgotten your password, go to: https://jobs-emplois.publiservice.gc.ca/admin/admin/login.jsp and, as needed, click on "Staffing Personnel Registration Form" or "Have you forgotten your password?". The User ID and Password are issued to HR professionals by Publiservice to post Public Service Staffing Notices and to access the PIMS.
For priority administration contact a PSC Priority Officer in the Policy Branch in your region, or consult the PSC's Priority Administration Web page, which contains links to many useful references.
When completing the PIMS form, if you have any questions relating to recruitment, including posting information, please contact Loree Mann from the Staffing and Assessment Services Branch at (613) 947-9737.
Part 1 - General Introduction - Applies to the Use of All the Tools
Part I I - Priority Registrations
General Instructions + Supporting Documents Required, by Priority Type
1. | To submit a New Registration |
2. | To Update a Registration or Change Priority Type |
2.1 | To View a List of Priority Persons from Your Department (via Update) |
3. | To Cancel a Registration Request or Remove a Registrant |
Part III -
Clearance (&/or Recruitement) Requests
General Instructions
4. | To Request Priority Clearance (and/or Recruitment) |
5. | To Update a Request |
6. | To Cancel a Request |
7. | To Request Clearance to Appoint a Priority Person |
8. | To Request Clearance To Appoint in Accordance with s. 31 PSEA |
9. | To View a Résumé - For screening / assessment |
10. | To Verify Entitlements - If a Person Self-Identifies (not referred by PSC) |
Part
IV - Priority Referrals / Feedback Form / Clearance
General Instructions
11. | To Complete (or Update) a Referral Feedback Form and submit to PSC |
12. | To Look Up Outstanding Referrals - see PART V Generate a Report |
13. | To Add A Person to the Feedback Form |
14. | To Verify the Entitlement of Persons Who Have Self-Identified as Priorities |
Part
V - Generate Reports - To Monitor & Manage
15. | General Instructions |
16. | Employment Equity Appointment Processes |
17. | External Appointment Processes |
18. | Documents to accompany request |
19. | Job Posting Information |
20. | Requesting Referrals From FSWEP |
As with all Internet-based forms, if you use the scroll wheel on your mouse to move up and down within the form, you MUST BE ABSOLUTELY CERTAIN that none of the drop down lists on the form are active (i.e., they must not be highlighted). This is because each click of the scroll wheel would change the item that you had selected from that drop down list.