Guide to the Management of Real Property

Table of Contents

• 1. Introduction
   
  • 1.1 Purpose and Scope
  • 1.2 Guide organization
   
• 2. Real Property: Description and Context
   
  • 2.1 Description
  • 2.2 Federal real property holdings
  • 2.3 Federal government structure
    • 2.3.1 Treasury Board
    • 2.3.2 Treasury Board of Canada Secretariat
    • 2.3.3 Departments
    • 2.3.4 Common service organizations
  • 2.4 Parliamentary context
  • 2.5 Highlights of this section
   
• 3. Objectives and Principles of Real Property Management
   
  • 3.1 Supporting programs
  • 3.2 Value for money and sound stewardship
    • 3.2.1 Life cycle management
    • 3.2.2 Integration with strategic planning
    • 3.2.3 Portfolio-based approach
    • 3.2.4 Governance
    • 3.2.5 Performance information and reporting
    • 3.2.6 Risk management
  • 3.3 Fulfilling government objectives
    • 3.3.1 Security
    • 3.3.2 Condition
    • 3.3.3 Environment
    • 3.3.4 Legal obligations
    • 3.3.5 Heritage
    • 3.3.6 Accessibility
    • 3.3.7 Values and ethics
  • 3.4 Highlights of this section
   
• 4. Departmental Planning and Real Property Management
   
  • 4.1 Real property management framework
    • 4.1.1 Accountability and decision making
    • 4.1.2 Departmental policies, processes, and procedures
  • 4.2 Investment Planning
    • 4.2.1 Planning framework
    • 4.2.2 Investment analysis
    • 4.2.3 Payments in lieu of taxes (PILT)
  • 4.3 Highlights
   
• 5. Acquisition
   
  • 5.1 The acquisition decision
  • 5.2 Crown ownership or other options
    • 5.2.1 Leases versus Crown ownership
    • 5.2.2 Types of lease
  • 5.3 Due diligence and government objectives
    • 5.3.1 Security
    • 5.3.2 Condition
    • 5.3.3 Environment
    • 5.3.4 Legal obligations
    • 5.3.5 Heritage
    • 5.3.6 Accessibility
  • 5.4 Review checklist
   
• 6. Use and Occupancy
   
  • 6.1 General
  • 6.2 Purpose and performance
    • 6.2.1 Physical performance
    • 6.2.2 Functionality
    • 6.2.3 Utilization
    • 6.2.4 Financial performance
    • 6.2.5 Asset performance measurement models
  • 6.3 Context of asset performance measurement
    • 6.3.1 Implications of poor asset performance
  • 6.4 Adjustments to the custody model
  • 6.5 Tenant-custodian relationships
  • 6.6 Due diligence and government objectives
    • 6.6.1 Security
    • 6.6.2 Health and safety
    • 6.6.3 Environment
    • 6.6.4 Legal obligations
    • 6.6.5 Heritage
    • 6.6.6 Accessibility
  • 6.7 Review checklist
   
• 7. Disposal
   
  • 7.1 Introduction to the disposal process
  • 7.2 Stages of the disposal process
    • 7.2.1 Identifying the type of disposal
    • 7.2.2 Interests in surplus properties
    • 7.2.3 Due diligence and government objectives
    • 7.2.4 Valuation and preparation for sale or transfer
    • 7.2.5 Final steps in strategic disposal
  • 7.3 Share of proceeds
  • 7.4 Evaluation
  • 7.5 Review checklist
   
• 8. General Transaction Guidelines
   
  • 8.1 Solicitation of offers
  • 8.2 Valuation
    • 8.2.1 Appraisals versus estimates
    • 8.2.2 Thresholds
    • 8.2.3 Market rent
    • 8.2.4 Restricted use and public use
    • 8.2.5 Solicitation of offers
    • 8.2.6 Special considerations affecting value
    • 8.2.7 Granting options to purchase
    • 8.2.8 Critical or extraordinary assumptions
    • 8.2.9 Independence of valuation
  • 8.3 Policy conformity
  • 8.4 Arbitration
  • 8.5 Transfer of Administration
    • 8.5.1 General commentary
    • 8.5.2 Other interests
      • Aboriginal interests
   
• Appendix A: References
   
  • Legislation, Regulations, and Policies
    • Real Property
    • Partial List of Other Relevant Legislation, Regulations, and Policies Affecting Real Property Management
  • Other Resources
  • Tools
   
• Appendix B: Real Property Glossary
   
• Appendix C: Administration