1. Effective date
1.1 This standard takes effect on June 7,
2007.
1.2 This standard is to be phased in over
a four-year period in conjunction with the Policy
on Investment Planning – Assets and Acquired Services.
1.3 Departments
will have until April 1, 2011 to implement this standard.
2.1 This standard applies to all
departments as defined in section 2 of the Financial Administration Act,
unless specific acts or regulations override it.
2.2 The
standard applies to all Government of Canada projects as defined in Section 4
of the Policy on
the Management of Projects.
2.3 This standard does not apply to projects
funded by the federal government through transfer payments. The Treasury Board Policy on Transfer Payments and its supporting
directives provide direction on the management and approval of projects funded
through transfer payments.
3. Context
3.1 Deputy
heads are accountable to their respective Minister and to the Treasury Board
for the effective management of projects in their organization. This standard
establishes the mandatory assessment process that Treasury Board has approved
for government-wide use. The Treasury Board Policy on the Management of
Projects requires deputy heads to ensure that each planned or proposed
project, which is subject to the policy, is accurately assessed to determine
its level of risk and complexity for the purposes of project approval
authority.
3.2 Projects
are implemented to acquire or access assets or services and must be considered
in view of the nature of the assets or services being created or established
through the project.
3.3 The Project Complexity and Risk Assessment Tool*, available on the Treasury Board
Secretariat's website, provides the basis for determining the level of
project risk and complexity. Its use will assist in identifying areas of project risk and complexity
warranting further assessment and active risk management.
3.4 The
assessment results form the basis from which Government of Canada projects are
approved, managed and monitored both organizationally and from a central agency perspective. Levels of assessed project
complexity and risk range from sustaining to transformational and determine the
expected management processes and controls necessary to foster the achievement
of project outcomes and limit the risk to stakeholders and taxpayers.
3.5 This
standard is issued pursuant to section 7 of the Financial Administration Act.
3.6 This
standard is to be read in conjunction with the Policy on the Management of
Projects, the Policy on Investment Planning – Assets and Acquired
Services, the Standard
for Organizational Project Management Capacity and the Directive on
the Management of IT-Enabled Projects.
3.7 Treasury
Board has provided to the Secretary of the Treasury Board of Canada the
authority to issue such operational standards as necessary.
4.1 Risk (risque) – Refers to the uncertainty that surrounds future
events and outcomes. It is the expression of the likelihood and impact of an
event with the potential to influence the achievement of an organization's
objectives.
4.2 Project complexity (complexité du
projet) – Is based on the number of business rules, the technology employed
and the project's size. It is a major component of project risk. Complexity
should be determined at the start of all large projects, and when changes
occur, so that appropriate action can be taken to minimize risk.
5.1 All
projects identified in a departmental investment plan, which are subject to
this standard, must be assessed to determine their level of risk and
complexity.
5.2 These
assessments are to be completed using the Project Complexity and Risk
Assessment Tool*.
5.2.1 The Project
Complexity and Risk Assessment Tool* rates the level of risk and complexity
of individual projects across four levels by evaluating criteria in each of the
following project knowledge areas:
- Project
characteristics
- Strategic
management
- Contract or
procurement characteristics
- Human
resources
- Business
- Project
management integration
- Engineering
or technical
6. References
6.1 Related
policies and publications:
Policy
on Investment Planning - Assets and Acquired Services
Policy on
Delegation of Authorities
Privacy
and Data Protection Policy
Privacy
Impact Assessment Policy
Government
Security Policy
Policy on
Transfer Payments
Standard
for Organizational Project Management Capacity
Directive on the Management of IT-Enabled Projects
Organizational Project
Management Capacity Assessment Tool *
Policies, directives
and standards established under the Governance and Expenditure Management Framework.
Further
information
Treasury Board Secretariat will maintain
up-to-date information on best practices on its website. Additional background
information supporting the implementation of this standard will also be
available on the Treasury Board Secretariat's website.
7. Enquiries
Please
direct enquiries about this standard to your department's headquarters. For
interpretation of this standard, departmental headquarters should contact:
Investment, Project Management and
Procurement Policy Division
Treasury Board Secretariat
140 O'Connor Street
Ottawa ON K1A 0R5
Telephone: 613-952-7561
Fax: 613-952-2405
E-mail: cmp@tbs-sct.gc.ca
* Policy instruments or other documents referenced by title only and without links, are
under development and not yet in effect. They will be published as they are approved.
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