Financial Information
Library and Archives Canada Financial Performance Overview
Library and Archives Canada's Main Estimates for 2005-2006 were $92,894,000 including contributions to employee
benefit plans. The operating amount carried forward from 2004-2005 was $4,156,400. Library and Archives Canada also
received funding from Treasury Board to cover the increased salary costs resulting from collective bargaining
agreements. Additional temporary funding was received during the year for specific initiatives, including:
- $3.5 million for the accommodation of the headquarters at Place de la Cité;
- $4.1 million for the Canadian Culture Online program;
- $1.1 million for the Management Government Information;
- $1.9 million for the Portrait Gallery of Canada;
These and other adjustments brought the total funds available for the year to $115,577,923 (see Table 1).
Library and Archives Canada is comprised of 7 sectors managing its program through 3 strategic outcomes and 9
program activities (see Table 6). The costs of Corporate Services are shared between each of the program activities
based on a formula approved by the Treasury Board Secretariat.
In 2005-2006, Library and Archives Canada generated revenues in the amount of $909,328 of which $487,251 was
respendable. These revenues are from access to and reproduction of archival and collection materials. The
organization also received $176,631 during the year from the sale of surplus Crown Assets, bringing the total
available funds for use to $208,372 (including $31,741 available from previous years). Of this, $45,307 was used in
general operations this year.
Table 1: Comparison of Planned to Actual Spending (including FTEs)
|
($ thousands)
|
2003-2004
Actual
|
2004-2005
Actual
|
2005-2006
|
|
Main
Estimates
|
Planned
Spending
|
Total
Authorities
|
Total
Actuals |
|
Managing the disposition of the Government of Canada records of continuing value
|
11,198.0
|
12,464.6
|
11,289.0
|
11,717.0
|
12,853.5
|
12,315.4 |
|
Managing the documentary heritage of interest to Canada
|
63,435.6
|
70,269.5
|
61,004.0
|
87,547.0
|
69,195.8
|
68,554.1 |
|
Making the documentary heritage known and accessible for use
|
27,684.8
|
30,476.0
|
20,601.0
|
52,096.0
|
33,528.6
|
33,030.8 |
|
Total
|
102,318.4
|
113,210.1
|
92,894.0
|
151,360.0
|
115,577.9
|
113,900.3 |
|
Less: Non‑Respendable revenue
|
579.1
|
291.4
|
N/A
|
10.0
|
N/A
|
422.1 |
|
Plus: Cost of services received without charge
|
41,115.6
|
41,972.2
|
N/A
|
39,935.0
|
N/A
|
43,376.5 |
|
Total Departmental Spending
|
142,854.9
|
154,890.9
|
92,894.0
|
191,285.0
|
115,577.9
|
156,854.7 |
| |
|
|
|
|
|
|
| Full Time Equivalents |
1,167 |
1,147 |
N/A |
1,152 |
N/A |
1,128 |
- In 2004-2005, the National Archives (NA) and the National Library (NL) were merged to create Library and
Archives Canada (LAC). To be consistent and for a better comparison between the 3 years, the figures from NA and NL
were combined for the year 2003-2004.
- Following the merger of NA and NL, LAC has revised its presentation of non-respendable revenues. Figures for
previous fiscal years have been modified accordingly with the new presentation standards allowing for a better
comparison between the presented 3 fiscal years. These modifications impact on the Total Departmental Spending.
Details of the non-respendable revenues are provided in Table 5.
- Total Planned Spending includes $53,283,000 re-profiled into future years.
- Total Authorities includes funding received from 2005-2006 Governor General Special Warrants and they are
allocated by program activities.
- Details of the cost of services received without charge are provided in Table 4.
Table 2: Resources by Program Activity
|
2005-2006 ($ thousands)
|
|
Program Activity
|
Budgetary
|
|
Operating
|
Grants
|
Contributions and Other Transfer Payments
|
Total : Gross Budgetary Expenditures
|
Less : Respendable Revenue
|
|
Managing the disposition of the Government of Canada records of continuing value
|
|
|
|
|
|
|
Main Estimates
|
11,289.0
|
-
|
-
|
11,289.0
|
-
|
|
Planned Spending
|
11,717.0
|
-
|
-
|
11,717.0
|
-
|
|
Total Authorities
|
12,853.5
|
-
|
-
|
12,853.5
|
-
|
|
Actual Spending
|
12,315.4
|
-
|
-
|
12,315.4
|
-
|
|
Managing the documentary heritage of interest to Canada
|
|
|
|
|
|
|
Main Estimates
|
61,004.0
|
-
|
-
|
61,004.0
|
-
|
|
Planned Spending
|
87,547.0
|
-
|
-
|
87,547.0
|
-
|
|
Total Authorities
|
69,159.8
|
36.0
|
-
|
69,195.8
|
-
|
|
Actual Spending
|
68,518.1
|
36.0
|
-
|
68,554.1
|
-
|
|
Making the documentary heritage known and accessible for use
|
|
|
|
|
|
|
Main Estimates
|
19,275.0
|
636.0
|
1,140.0
|
21,051.0
|
450.0
|
|
Planned Spending
|
50,770.0
|
636.0
|
1,140.0
|
52,546.0
|
450.0
|
|
Total Authorities
|
31,126.4
|
600.0
|
2,352.2
|
34,078.6
|
550.0
|
|
Actual Spending
|
30,565.9
|
600.0
|
2,352.2
|
33,518.1
|
487.3
|
- Total Planned Spending includes $53,283,000 re-profiled into future years.
- Total Authorities includes funding received from 2005-2006 Governor General Special Warrants and they are
allocated by program activities.
Table 3: Voted and Statutory Items
|
Vote or
Statutory Item
|
Truncated Vote
or Statutory Wording
|
2005-2006 ($ thousands)
|
|
Main
Estimates
|
Planned
Spending
|
Total
Authorities
|
Actual
|
|
50
|
Program expenditures
|
81,608.0
|
139,774.0
|
103,135.2
|
101,620.7
|
|
(S)
|
Contributions to employee benefit plans
|
11,286.0
|
11,586.0
|
12,234.3
|
12,234.3
|
|
(S)
|
Spending of proceeds from the disposal of surplus Crown Assets
|
-
|
-
|
208.4
|
45.3
|
|
|
Total
|
92,894.0
|
151,360.0
|
115,577.9
|
113,900.3
|
1- Total Planned Spending includes $53,283,000 re-profiled into future years.
2- Total Authorities includes funding received from 2005-2006 Governor General Special
Warrants and they are allocated by program activities.
Table 4: Services Received Without Charge
|
($ thousands)
|
2005-2006
|
|
Accommodation provided by Public Works and Government Services Canada (PWGSC)
|
38,299.3
|
|
Contributions covering employers' share of employees' insurance premiums and expenditures paid by TBS
(excluding revolving funds)
|
5,018.2
|
|
Worker's compensation coverage provided by Social Development Canada
|
52.4
|
|
Salary and associated expenditures of legal services provided by Justice Canada
|
6.6
|
|
Total 2005-2006 Services received without charge
|
43,376.5
|
Table 5: Sources of Respendable and Non-Respendable Revenue
Respendable Revenue
|
($ thousands)
|
Actual
2003‑2004
|
Actual
2004‑2005
|
2005‑2006
|
|
Main
Estimates
|
Planned
Revenue
|
Total
Authorities
|
Actual
|
|
Managing the documentary heritage of interest to Canada
|
|
|
|
|
|
|
|
Services Fees
|
-
|
355.1
|
-
|
-
|
-
|
-
|
|
Making the documentary heritage known and accessible for use
|
|
|
|
|
|
|
|
Services Fees
|
323.0
|
108.0
|
450.0
|
450.0
|
550.0
|
487.3
|
|
Total Respendable Revenue
|
323.0
|
463.1
|
450.0
|
450.0
|
550.0
|
487.3
|
Non-Respendable Revenue
|
($ thousands)
|
Actual
2003-2004
|
Actual
2004-2005
|
2005-2006
|
|
Main
Estimates
|
Planned
Revenue
|
Total
Authorities
|
Actual
|
|
Managing the disposition of the Government of Canada records of continuing value
|
|
|
|
|
|
|
|
Refunds of previous years, expenditures
|
N/A
|
36.1
|
-
|
-
|
-
|
11.1
|
|
Adjustments to prior year's payables
|
N/A
|
11.3
|
-
|
-
|
-
|
15.1
|
|
Proceeds from the disposal of surplus Crown Assets
|
N/A
|
31.8
|
-
|
-
|
202.1
|
23.1
|
|
Miscellaneous revenues
|
N/A
|
-
|
-
|
-
|
-
|
4.6
|
|
Other adjustment
|
N/A
|
-
|
-
|
-
|
-
|
1.7
|
|
Managing the documentary heritage of interest to Canada
|
|
|
|
|
|
|
|
Refunds of previous years, expenditures
|
N/A
|
19.4
|
-
|
-
|
-
|
54.3
|
|
Adjustments to prior year's payables
|
N/A
|
111.6
|
-
|
-
|
-
|
76.7
|
|
Proceeds from the disposal of surplus Crown Assets
|
N/A
|
49.0
|
-
|
-
|
6.3
|
116.4
|
|
Miscellaneous revenues
|
N/A
|
-
|
-
|
-
|
-
|
23.3
|
|
Other adjustment
|
N/A
|
(56.0)
|
-
|
-
|
-
|
8.3
|
|
Making the documentary heritage known and accessible for use
|
|
|
|
|
|
|
|
Refunds of previous years, expenditures
|
N/A
|
36.3
|
-
|
-
|
-
|
13.2
|
|
Adjustments to prior year's payables
|
N/A
|
29.2
|
-
|
-
|
-
|
24.4
|
|
Proceeds from the disposal of surplus Crown Assets
|
N/A
|
13.0
|
-
|
-
|
-
|
37.1
|
Table 5: Sources of Respendable and Non-Respendable Revenue (continued)
Non-Respendable Revenue (continued)
|
($ thousands)
|
Actual
2003-2004
|
Actual
2004-2005
|
2005-2006
|
|
Main
Estimates
|
Planned
Revenue
|
Total
Authorities
|
|
Total non-respendable revenue
|
|
|
|
|
|
|
Miscellaneous revenues
|
N/A
|
24.3
|
-
|
10.0
|
-
|
|
Other adjustment
|
N/A
|
(14.6)
|
-
|
-
|
-
|
|
Refunds of previous years, expenditures
|
16.9
|
91.8
|
-
|
-
|
-
|
|
Adjustments to prior year's payables
|
233.5
|
152.1
|
-
|
-
|
-
|
|
Proceeds from the disposal of surplus Crown Assets
|
219.7
|
93.8
|
-
|
-
|
208.4
|
|
Miscellaneous revenues
|
60.9
|
24.3
|
-
|
10.0
|
-
|
|
Other adjustment
|
48.1
|
(70.6)
|
-
|
-
|
-
|
|
Total non-respendable revenue
|
579.1
|
291.4
|
-
|
10.0
|
208.4
|
|
|
|
|
|
|
|
|
Total revenue
|
902.1
|
754.5
|
450.0
|
460.0
|
758.4
|
1- In 2004-2005, the National Archives (NA) and the National Library (NL) were
merged to create Library and Archives Canada (LAC). To be consistent and for a better comparison between the 3 years,
the figures from NA and NL were combined for the year 2003-2004.
2- The distribution of the non-respendable revenue for 2003-2004 is not
available by Program Activity.
3- In 2004-2005, Treasury Board Secretariat authorized revised vote wording to
expand vote-net authority to include access to and reprography of other materials from the collection that were
previously not eligible under the authority of the NL. The figures shown in 2003-2004 represent the NA
respendable revenue only since the NL did not have vote-net authority. NL user fees are included in other
adjustment ($36,563 in 2003-2004).
4- The other adjustments are related to Accrual Accounting Principles.
Table 6: Resource Requirements by Sector
|
($ thousands)
|
Managing the disposition of the Government of Canada records of continuing value
|
Managing the documentary heritage of interest to Canada
|
Making the documentary heritage known and accessible for use
|
Total
|
|
Documentary Heritage Collection
|
|
|
|
|
|
Planned Spending
|
-
|
62,367.0
|
-
|
62,367.0
|
|
Actual Spending
|
3.2
|
33,470.7
|
201.1
|
33,675.0
|
|
Programs & Services
|
|
|
|
|
|
Planned Spending
|
-
|
-
|
43,294.0
|
43,294.0
|
|
Actual Spending
|
-
|
-
|
18,368.6
|
18,368.6
|
|
Government Information Management Office
|
|
|
|
|
|
Planned Spending
|
7,290.0
|
-
|
-
|
7,290.0
|
|
Actual Spending
|
6,732.9
|
2.1
|
-
|
6,735.0
|
|
Strategic Office
|
|
|
|
|
|
Planned Spending
|
384.0
|
1,951.0
|
621.0
|
2,956.0
|
|
Actual Spending
|
344.4
|
1,959.2
|
2,342.8
|
4,646.4
|
|
Information technology Services
|
|
|
|
|
|
Planned Spending
|
1,158.0
|
8,374.0
|
3,465.0
|
12,997.0
|
|
Actual Spending
|
1,067.1
|
8,456.3
|
3,675.3
|
13,198.7
|
|
Corporate Management
|
|
|
|
|
|
Planned Spending
|
2,521.0
|
13,007.0
|
4,128.0
|
19,656.0
|
|
Actual Spending
|
3,850.3
|
22,921.7
|
7,896.4
|
34,668.4
|
|
Communications
|
|
|
|
|
|
Planned Spending
|
364.0
|
1,848.0
|
588.0
|
2,800.0
|
|
Actual Spending
|
317.3
|
1,744.2
|
546.7
|
2,608.2
|
- Total Planned Spending includes $53,283,000 re-profiled into future years.
- Total Authorities includes funding received from 2005-2006 Governor General Special Warrants and they are
allocated by program activities.
Table 7: Special Cost-Recovered Services Provided to Other Government Organizations
|
($ thousands)
|
|
Organization
|
2005-2006
|
2004-2005
|
2003-2004
|
2002-2003
|
|
Canada Customs and revenue Agency
|
1,451.1
|
1,432.5
|
1,397.5
|
1,329.8
|
|
Indian Residential Schools Resolution Canada
|
9.5
|
36.0
|
33.8
|
-
|
|
Veterans Affairs Canada
|
38.0
|
36.1
|
35.8
|
35.4
|
|
Canadian Broadcasting Corporation
|
-
|
4.9
|
7.3
|
5.2
|
|
Canadian Border Services Agency
|
64.0
|
-
|
-
|
-
|
|
Human Resources and Social Development
|
8.2
|
-
|
-
|
-
|
|
Total
|
1,570.8
|
1,509.5
|
1,474.4
|
1,370.4
|
Table 8-A: 2005-2006 User Fees Reporting - User Fees Act
|
A. User Fee
|
Fee Type
|
Fee Setting
Authority
|
Date Last
Modified
|
2005-06
|
Planning Years
|
|
Forecast Revenue
($000)
|
Actual Revenue
($000)
|
Full Cost
($000)
|
Performance
Standard
|
Performance Results
|
Fiscal Year
|
Forecast Revenue
($000)
|
Estimated Full Cost
($000)
|
|
Copies of : textual documents and microforms, 105-mm microfiches of maps and architectural
drawings documents and archival records created in electronic formats by LAC staff
|
(O)
|
The Department of Canadian Heritage Act, sections 8 to 12
|
Published in Canada Gazette, Part 1, August 6, 2005
|
410.0
|
393.5
|
2,271.8
|
Regular orders are processed within 30 days of receipt.
For rush service see section C.
|
98%
|
2006-07
2007-08
2008-09
|
408.8
408.8
408.8
|
2,328.5
2,386.9
2,446.4
|
|
Copies of documents on microform produced by clients themselves
|
(O)
|
Same as above
|
Same as above
|
52.2
|
49.7
|
182.3
|
Client Self-Service
|
100%
|
2006-07
2007-08
2008-09
|
51.9
51.9
51.9
|
186.9
191.5
196.3
|
|
Service fee for reproduction of documents produced by private sector suppliers
|
(O)
|
Same as above
|
Same as above
|
54.0
|
55.9
|
739.6
|
Upon receipt of request:
For copied material: approx. 6 weeks
For uncopied material: approx. 10-12 weeks
|
98% for the 6 weeks and 100% for the 10-12 weeks.
|
2006-07
2007-08
2008-09
|
56.0
56.0
56.0
|
758.1
777.0
796.5
|
|
Postage and handling
|
(O)
|
Same as above
|
Same as above
|
29.4
|
24.4
|
24.4
|
Not applicable
|
|
2006-07
2007-08
2008-09
|
27.3
27.3
27.3
|
25.0
25.6
26.3
|
|
Sub-total
|
|
|
|
545.6
|
523.5
|
3,218.1
|
|
|
2006-07
2007-08
2008-09
|
544.0
544.0
544.0
|
3,298.5
3,380.8
3,465.5
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees charged for the processing of access requests filed under the Access to Information
Act
|
(O)
|
Access to Information Act
|
1992
|
4.4
|
7.4
|
6,346.3
|
30 days, or within allowable time extensions
|
Privacy Act : 24.6% of the formal requests were completed on time
Access to Information Act : 37.0% of the formal requests were completed on time
|
2006-07
2007-08
2008-09
|
6.0
6.0
6.0
|
6,505.0
6,667.6
6,834.3
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total (O)
|
|
|
|
550.0
|
530.9
|
9,564.4
|
|
|
2006-07
2007-08
2008-09
|
550.0
550.0
550.0
|
9,803.5
10,048.6
10,299.8
|
|
B. Date Last Modified: N/A
|
|
C. Other Information:
The Web site www.collectionscanada.ca/archivianet contains further
information regarding our services, prices and performance standards.
Rush service
|
Copies of textual documents and microforms by LAC staff
|
Copies of 105-mm microfiches, maps and architectural drawings produced by LAC staff
|
|
Please note that written requests cannot be processed in less than 5 working days due to the
following factors: registration of requests; delay of 24 hours for delivery of documents from off-site
storage; identification of requested documents by staff; special handling of archival
documents.
Processing times apply once orders have been received in our services.
|
Please note that written requests cannot be processed in less than 7 working days due to the
following factors: registration of requests; delay of 24 hours for delivery of documents from off-site
storage; identification of requested documents by staff.
Processing times apply once orders have been received in our services.
|
|
Number of copies
|
Response time
|
Number of copies
|
Response time
|
|
|
In-person request
|
Written request
|
|
In-person request
|
Written request
|
|
100
|
Maximum of 100 copies per 24 hours
|
5 working days
|
50
|
Maximum of 50 copies per 24 hours
|
7 working days
|
|
500 - 999
|
5 working days
|
7 working days
|
250 - 499
|
5 to 10 working days
|
7 to 10 working days
|
|
1,000 - 1,999
|
10 working days
|
500 - 749
|
10 to 15 working days
|
|
2,000 - 2,999
|
15 working days
|
750 - 999
|
15 to 20 working days
|
|
3,000 - 3,999
|
20 working days
|
1,000 - 1,249
|
20 to 25 working days
|
|
4,000 - 4,999
|
25 working days
|
1,250 - 1,500
|
25 to 30 working days
|
|
5,000 - 6,000
|
30 working days
|
|
|
|
Table 8-B: 2005-2006 Policy on Service Standards for External Fees
|
A. External Fee
|
Service Standard
|
Performance Result
|
Stakeholder Consultation
|
|
Copies of :textual documents and microforms, 105-mm microfiches of maps and architectural drawings
documents and archival records created in electronic formats by LAC staff
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Regular orders are processed within 30 days of receipt. For rush service see Table 8-A Section C.
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The processing standard of 30 days has been met at 98%. The processing standard for the rush service has
been met at 100%.
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For copies of textual documents and microforms:
As part of the transformation initiative, a user study was conducted between June 20 and July 6, 2005, with
focus groups formed of LAC onsite users. Findings are: existing service standards do not always meet client
needs; prices are too high; an on-line order form would be useful; use of digital camera would be useful.
A LibQUAL survey was conducted on-line in October 2005. Findings are: Cost of photocopies is too high;
timely access to copying material is needed; allow for use of digital cameras, scanners, memory stick,
tripods.
Accomplishments:
* In March 2006, an online order form has been made available to clients on LAC website to facilitate the
ordering process.
* Following the successful pilot project on Self Serve Digital Copying, LAC has decided to implement the
service permanently. It allows clients to use their own digital camera to make copies for research and private
studies. Clients who are using this service can obtained their copies immediately and free of charge.
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Copies of documents on microform produced by clients themselves.
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N/A
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Clients serve themselves. They pick-up the microforms from the shelf and make their own copies.
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For Copies from 105-mm microfiches of maps and architectural drawings documents produced by
LACstaff:
A LibQUAL survey was conducted on-line in October 2005. Findings are: Limitation on self-serve copying on
2nd floor place unnecessary strain on researcher; need for low-cost self-service copiers.
Accomplishments:
* The two self-serve microform rooms will be merged in 2006-2007. Clients will have access to a larger pool
of microform reader/printers which will eliminate the limitation on the use of these machines.
* As part of the transformation initiative, LAC harmonized its fee structure in September 2005. The cost of
self-service copiers for the copying of archival microforms was reduced; however, the cost of self-serve
photocopier did not change.
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Service fee for reproduction of documents produced by private sector suppliers.
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Upon receipt of request: for copied material: approx. 6 weeks; for uncopied material: approx. 10 -12
weeks.
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The processing standard of 6 weeks has been met at 98% and the processing standard of 12 weeks has been met
at 100%.
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For Service fee for reproduction of documents produced by private sector suppliers:
See comments under "Copies of textual documents and microforms.
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Financial Statements of LIBRARY AND ARCHIVES CANADA
For the year ended March 31st , 2006
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