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RPP 2007-2008
Privy Council Office and Public Appointments Commission Secretariat

Table of Contents

Organizational Information

The Privy Council Office reports directly to the Prime Minister and is headed by the Clerk of the Privy Council and Secretary to the Cabinet.

The Prime Minister's overall responsibility is to provide leadership to create and sustain the unity of the Ministry required to maintain the confidence of Parliament. The Prime Minister demonstrates this leadership in two distinct ways:

through the exercise of unique authorities as head of government; and
through the management and coordination of the Government's agenda, as Chair of Cabinet

The core functions of the Clerk of the Privy Council and Secretary to the Cabinet and those of the entire PCO flow directly from these responsibilities. The strength of PCO is in large measure determined by its ability to concentrate its resources on supporting exclusively these two central responsibilities, in addition to helping the Clerk of the Privy Council and Secretary to the Cabinet fulfill his role as head of the Public Service.

The PCO organization chart is shown below. Further information on the roles and functions of PCO are available on the PCO website at www.pco-bcp.gc.ca.

Organizational Chart

Departmental links to the Government of Canada outcomes

2007-2008 (thousands of dollars)
	Budgetary			Total Main Estimates	Adjustments (planned spending not in Main Estimates)	Total Planned Spending
	Operating	Contributions and Other Transfer Payments	Gross
Strategic Outcome: Towards effective government policies and operations, the Privy Council Office ensures that decision making by the Prime Minister and Cabinet is well supported and the institutions of executive government are well supported and maintained.
Program Activity # 4	126,753	550	127,303	127,303	764	128,067

Program Activity #4 contributes to the achievement of all Government of Canada outcomes.

Tables

Table 1 - Departmental Planned Spending and Full-Time Equivalents

(thousands of dollars)	Forecast Spending 2006-2007	Planned Spending ² 2007-2008	Planned Spending 2008-2009	Planned Spending 2009-2010
Support for Cabinet decision making and the legislative agenda	5,514	5,435	5,434	5,434
Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	70,458	59,216	59,280	59,280
Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	29,756	22,557	22,555	22,555
As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	7,231	7,183	7,183	7,183
Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	33,273	27,204	27,200	27,200
Provide commissions of inquiry with appropriate administrative support (see Table 1a)	488	5,708	-	-
Total Main Estimates	146,721	127,303	121,652	121,652
Adjustments:
Procurement Savings - PWGSC	(780)	-	-	-
Supplementary Estimates A
Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182	13,531	-	-	-
Operating budget carry forward	6,268	-	-	-
Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar	2,749	-	-	-
Adjustments to ministers' offices budgets ³	(5,333)	-	-	-
Transfers to other departments (see Table 1b) ³	(13,434)	-	-	-
Collective bargaining	-	524	520	520
Supplementary Estimates B
Treasury Board Vote 10	-	135	-	-
Treasury Board Vote 15	1,983	-	-	-
Total Adjustments	4,984	*659*	520	520
Employee Benefit Plan (EBP)	(1,233)	*105*	104	104
Total Planned Spending	150,472	128,067	122,276	122,276
Total Planned Spending	150,472	128,067	122,276	122,276
Less:Non-Respendable revenue (see Table 4)	850	850	850	850
Plus:Cost of services received without charge (see Table 3)	19,494	16,928	17,109	17,185
Net Cost of Department	169,116	144,145	138,535	138,611
Full-Time Equivalents	922	937	930	930

Spending trend
The variation in PCO's Planned Spending is largely due to commissions of inquiries. The number of commissions of inquiries PCO supports varies from one year to another.

Planned spending does not include costs related to the Internal Inquiry into the Actions of Canadian Officials in Relation to Abdullah Almalki, Ahmad Abou-Elmaati and Muayyed Nureddin created by Order in Council #2006-1526 effective December 11, 2006. The terms and conditions of a contribution program and funding for the contribution program and the operation of the Inquiry will be sought later in the year.

For 2007-2008 and future years, resources related to reductions for ministers offices, budgets and transfers to other departments and agencies have been made through the 2007-2008 Annual Reference Level Update.

Table 1a) - Departmental Planned Spending - Details for the Program Activity: Provide commissions of inquiry with appropriate administrative support

(thousands of dollars)	Forecast Spending 2006-2007	Planned Spending ⁴ 2007-2008	Planned Spending 2008-2009	Planned Spending 2009-2010
Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar
Main Estimates	-	-	-	-
Adjustments	14,324	-	-	-
Planned Spending	14,324	-	-	-
Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182
Main Estimates	-	488	-	-
Adjustments	8,999	2,796
Planned Spending	8,999	3,284	-	-
Total Commissions of Inquiry
Main Estimates	-	488	-	-
Adjustments	23,323	2,796	-	-
Planned Spending	23,323	3,284	-	-

Planned spending does not include costs related to the Internal Inquiry into the Actions of Canadian Officials in Relation to Abdullah Almalki, Ahmad Abou-Elmaati and Muayyed Nureddin created by Order in Council #2006-1526 effective December 11, 2006. The terms and conditions of a contribution program and funding for the contribution program and the operation of the Inquiry will be sought later in the year.

Table 1b) - Transfers to Other Departments as a Result of PCO Reorganization ⁵

(thousands of dollars)	Forecast Spending 2006-2007
	FTE(s)	($)	EBP	TOTAL
Transfer to Canadian Heritage (PCH) ⁶	(12)	(1,731)	(210)	(1,941)
Transfer to Treasury Board Secretariat (TBS) ⁷	(59)	(6,092)	(748)	(6,876)
Transfer to Human Resources and Social Development Canada (HRSDC) ⁸	(33)	(3,077)	(515)	(3,592)
Transfer to Indian and Northern Affairs Canada (INAC) ⁹	(11)	(1,400)	(210)	(1,610)
Transfer to Public Safety and Emergency Preparedness Canada (PSEPC) ¹⁰	(5)	(492)	(79)	(571)
Transfer to Industry Canada (IC) ¹¹	(2)	(475)	(58)	(533)
Transfer to Public Service Human Resources Management Agency of Canada (PSHRMAC) ¹²	0	(167)	(31)	(198)
TOTAL	(122)	(13,434)	(1,887)	(15,321)

Resources for 2006-2007 have been transferred through the 2006-2007 Supplementary Estimate A. Future year resources have been transferred through the 2007-2008 Annual Reference Level Update.

The Official Languages Secretariat was transferred to Canadian Heritage effective February 6, 2006.

The Regulatory Affairs Secretariat, Smart Regulation and the Regional Offices in the Communications and Consultation Secretariat were transferred to TBS effective July 1, 2006. Funding for Smart Regulation was only approved for 2006-2007. As a result, the overall amount to be transferred in 2007-2008 and future years will be less than the amount in 2006-2007.

The Policy Research Initiative was transferred to HRSDC effective June 1, 2006.

The Aboriginal Affairs Secretariat was transferred to INAC effective April 1, 2006.

The Border Task Force was transferred to PSEPC effective June 1, 2006.

The National Science Advisor was transferred to IC effective May 8, 2006.

The Senior Advisor Responsible for Diversity and Special Projects was transferred to PSHRMAC effective August 1, 2006.

Table 2 - Voted and Statutory Items Listed in the Main Estimates

(thousands of dollars)		2007-2008	2006-2005
Vote or Statutory Item	Truncated Vote or Statutory Wording	Main Estimates	Main Estimates
1	Program expenditures	114,162	130,714
(S)	Prime Minister's salary and motor car allowance	153	150
(S)	President of the Queen's Privy Council for Canada, Minister of Intergovernmental Affairs and Minister of Western Economic Diversification - salary and motor car allowance	75	73
(S)	Leader of the Government in the Senate and Secretary of State (Seniors), salary and motor car allowance	75	73
(S)	Contributions to employee benefit plans	12,839	15,695
	Items not required
-	Ministers without Portfolio or Ministers of State, motor car allowance	-	17
	Total Department	127,303	146,721

Major variances between 2006-2007 and 2007-2008 Main Estimates

The reduction of $19.4 million is mainly due to reductions related to the transfer of responsibilities to other departments and to the reduction to ministers' budgets related to the new Ministry. Also, additional reductions related to the Expenditure Review Committee will occur in 2007-2008. These reductions are offset by an increase for the commissions of inquiry and for the statutory ajustments related to the employee benefit plans and collective bargaining agreements.

Table 3 - Services Received Without Charge

(thousands of dollars)	2007-2008
Accommodation provided by Public Works and Government Services Canada (PWGSC)	10,644
Contributions covering employer's share of employees' insurance premiums and expenditures paid by TBS	4,902
Workers compensation coverage provided by Human Resources and Social Development Canada (HRSDC)	10
Salary and associated expenditures of legal services provided by Justice Canada	1,372
Total 2007-2008 Services Received Without Charge	16,928

Table 4 - Sources of Non-Respendable Revenue

Non-Respendable Revenue
(thousands of dollars)		Forecast Revenue 2006-20067	Planned Revenue 2007-2008	Planned Revenue 2008-2009	Planned Revenue 2009-2010
Support for Cabinet decision making and the legislative agenda
	Refunds of previous year's expenditures	5	5	5	5
	Adjustments to prior year's payables	5	5	5	5
	Proceeds from the disposal of surplus Crown assets	1	1	1	1
		11	11	11	11
Advice to the Prime Minister and ministers on issues, policies, machinery and appointments
	Refunds of previous year's expenditures	118	118	118	118
	Adjustments to prior year's payables	105	105	105	105
	Proceeds from the disposal of surplus Crown assets	11	11	11	11
	Sale of statutory instruments pursuant to the Statutory Instruments Act	1	1	1	1
	Policy Research Initiative (PRI) Conference Revenues	4	4	4	4
	Revenues pursuant to the Access to Information and Privacy Act
		239	239	239	239
Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda
	Refunds of previous year's expenditures	26	26	26	26
	Adjustments to prior year's payables	34	34	34	34
	Proceeds from the disposal of surplus Crown assets	4	4	4	4
	Sundries	1	1	1	1
		65	65	65	65
As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians
	Refunds of previous year's expenditures	6	6	6	6
	Adjustments to prior year's payables	7	7	7	7
	Proceeds from the disposal of surplus Crown assets	1	1	1	1
	Proceeds from sales	7	7	7	7
		21	21	21	21
Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support
	Refunds of previous year's expenditures	45	45	45	45
	Adjustments to prior year's payables	40	40	40	40
	Proceeds from the disposal of surplus Crown assets	8	8	8	8
	Proceeds from sales	-	-	-	-
		93	93	93	93
Provide commissions of inquiry with appropriate administrative support
	Refunds of previous year's expenditures	11	11	11	11
	Adjustments to prior year's payables	410	410	410	410
		421	421	421	421
Total Non-Respendable Revenue		850	850	850	850

Table 5 - Resource Requirements by Branch

	Planned Spending 2007-2008 ¹³
(thousands of dollars)	Support for Cabinet decision making and the legislative agenda	Advice to the Prime Minister and ministers on issues, policies, machinery and appointments	Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda	As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians	Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support	Provide commissions of inquiry with appropriate administrative support	Total Planned Spending
Office of the Prime Minister	-	-	-	-	17,555	-	17,555
Ministers' Offices
President of the President of the Queen's Privy Council for Canada, Minister of Intergovernmental Affairs and Minister of Western Economic Diversification	-	-	-	-	3,234	-	3,234
Leader of the Government in the Senate and Secretary of State (Seniors)	-	-	-	-	2,038	-	2,038
Leader of the Government in the House of Commons and Minister of Democratic Reform (LGHC)	-	-	-	-	4,881	-	4,881
LGHC salary and motor car allowance	-	-	-	-	175	-	175
Sub-total Ministers' Offices	-	-	-	-	10,328	-	10,328
Secretariats and Advisors
Clerk and Secretary to the Cabinet	-	-	-	4,997	-	-	4,997
Associate Secretary to the Cabinet	-	982	-	-	-	-	982
Operations	1,783	12,137	-	-	-	-	13,920
Plans and Consultation	-	1,380	18,563	-	-	-	19,943
Counsel to the Clerk of the Privy Council	-	4,718	-	-	-	-	4,718
Senior Personnel and Special Projects	-	-	-	4,221	-	-	4,221
National Security Advisor	-	19,744	-	-	-	-	19,744
Machinery of Government	3,878	3,926	-	-	-	-	7,804
Senior Foreign Policy Advisor	-	4,650	-	-	-	-	4,650
Intergovernmental Affairs	-	8,332	5,175	-	-	-	13,507
Sub-total Secretariats and Advisors	5,661	55,869	23,738	9,218	-	-	94,486
Commissions of Inquiry	-	-	-	-	-	5,708	5,708
TOTAL	5,661	55,869	24,968	7,914	27,873	5,708	128,067

Corporate Services charges have been distributed between Program Activities and Branches
as per an allocation formula.

Table 6 - Internal Audits and Evaluations

Internal Audits and Evaluations

PCO will be implementing the management action plans for the audits and reviews that were presented to the Audit and Evaluation Committee at the end of 2006-2007:

Audit of information technology security at the Privy Council Office
Examination of the management framework of commissions of inquiry's contribution programs
Internal audit of the procurement and contracting services of the Privy Council Office

PCO will develop a risk-based audit and evaluation plan for 2007-2008 and report on it, as appropriate, leading to a multi-year audit and evaluation plan.

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