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Information Notice - Access to Information and Privacy - Severing Information in Electronic Documents,

No. 2007- 12

October 12, 2007

To: Access to Information and Privacy Coordinators

Subject: Severing Information in Electronic Documents

On October 12, 2007, a Security Policy Implementation Notice was sent by the Treasury Board Secretariat to all Departmental Security Officers and Information Technology Security Coordinators, as well as a notice sent by Public Safety Canada.  If you require copies of these notices, please contact us at ippd-dpiprp@tbs-sct.gc.ca or at 613-946-4945.

You will note that all institutions that provide electronic documents in response to Access to Information Act and Privacy Act (ATIP) requests are being asked to re-assess their software and procedures to ensure that information severed from documents has been permanently removed and cannot be recovered by requestors. Departments and agencies should cease responding to ATIP requests in electronic format until they are certain that any potential risks have been addressed.

If you have any questions about the notices, please consult your Departmental Security Officer or Information Technology Security Coordinator.

If you have any ATIP questions related to this matter, please contact us at ippd-dpiprp@tbs sct.gc.ca, or by telephone at 613-941-4931.

Donald Lemieux
Executive Director
Information and Privacy Policy Division
Chief Information Officer Branch


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