Wikipedia:Meetup

Shortcuts: WP:MEET WP:MEETUP WP:MEETUPS

Regular (or more spontaneous) face-to-face meetings of Wikipedians take place in cities around the world. This page is used as a starting point for Wikipedians organising meetups, and subpages are used for finalising the details once a meetup has been agreed. For meetings in other languages/places please use the interlanguage links from this page.

Cities and countries hosting meetups around the world[edit]

Projects & events[edit]

WikiConference USA 2015

Projects & initiatives[edit]

International[edit]

WikiCon (WikiConference/WikiConvention)

Categories[edit]

Future meetups[edit]

Play media

the Art and Feminism Wikipedia Edit-a-thon, in Chicago on February 1, 2014

Play media

Video narrated by User:Jimbo Wales which can be used to promote meetups.

Scheduled future meetups[edit]

Wikipedia Meetups

November 2015 +/-

UW Seattle WikipediaLab: Pacific Northwest (Mondays)	November 2–30, 2015 (2015-11-02 – 2015-11-30)
Aphra Behn Society Editathon (Summit, NJ)	November 4, 2015 (2015-11-04)
London 99	November 8, 2015 (2015-11-08)
Singapore 8	November 8, 2015 (2015-11-08)
Women in Science (world virtual Edit-a-thon)	November 8–29, 2015 (2015-11-08 – 2015-11-29)
Seattle	November 10, 2015 (2015-11-10)
Basquiat: Still Fly @ 55 @ MoMA	November 10, 2015 (2015-11-10)
Contemporary Glass Art 2015 @ Corning Museum of Glass	November 11, 2015 (2015-11-11)
Chennai	November 14, 2015 (2015-11-14)
WikiD: Women, Wikipedia, Design @ NYC Seaport	November 14, 2015 (2015-11-14)
Birmingham 4	November 15, 2015 (2015-11-15)
Black Lunch Table - New Orleans	November 17, 2015 (2015-11-17)
Feminist Collective of McGill Law Edit-A-Thon - Montreal	November 16, 2015 (2015-11-16)
Brisbane 9	November 21, 2015 (2015-11-21)
Mumbai 26	November 21, 2015 (2015-11-21)
~~Liverpool 18~~	~~November 22, 2015 (2015-11-22)~~
Women in Science @ New York Academy of Sciences	November 22, 2015 (2015-11-22)
Soviet Jewry @ Center for Jewish History	November 22, 2015 (2015-11-22)
East London 3	November 24, 2015 (2015-11-24)
Cambridge 29	November 28, 2015 (2015-11-28)
Tacloban 4	November 28, 2015 (2015-11-28)
Oxford 34	November 29, 2015 (2015-11-29)
December 2015 +/-
Catbalogan 1	December 1, 2015 (2015-12-01)
Catarman 1	December 2, 2015 (2015-12-02)
WikiWednesday @ Babycastles (December)	December 9, 2015 (2015-12-09)
Black Film: AfroCROWD @ Brooklyn Public Library	December 13, 2015 (2015-12-13)
Cascadia Wikimedians User Group annual meeting	December 13, 2015 (2015-12-13)
London 100	December 13, 2015 (2015-12-13)
Full Meetup Calendar

Procedure and advice[edit]

A Hello badge designed for Wikipedia Meetups, which includes an illustration representing various Wikipedians of all different persuasions, the heads of which are a caricature, or stylized cartoon of the Wikipedia logo

Create the page
- Use or create a sub page of Wikipedia:Meetup to organize the meeting.
- Make it easy to sign up, with simple subsections like Likely attendees, Possible attendees and Regrets for signup lists, as at Meetup/NYC.
- See Wikipedia Meetups - A design pattern catalogue for advice about Locations, Timing, People, and Topics.

Attract attendees
- Solicit invitations of geographically local Wikipedia users.
- Create a geonotice request.
- Create a list of Wikipedians interested in future and regular meetups for a given location where they can sign up (alternatively, userboxes with corresponding categories can be used).
  - Use an info box like {{Wikipedia:Meetup/Melbourne/Invite}} for mass invitations.
- Use other media outside of Wikipedia to advertise to non-Wikipedia users
  - Post a notice at the relevant page of wikipedia.meetup.com
  - Post a couple of notices on Craigslist (free).
  - Word of mouth is always an option.
- Don't be afraid to spam people: Make a big list like Meetup/NYC/Invite list from all people who have ever expressed interest in attending a meetup, as well as all people in categories like Category:Wikipedians in Philadelphia, the Philadelphia userbox and other regional categories.
  - Don't manually post notices to all the editors who are listed in a geographical category. Simply post a request at WP:BOTREQ, asking for a bot owner to have a bot deliver the (specified) message to everyone in the category.
- Place notices at talk pages like Wikipedia talk:WikiProject Philadelphia and even Talk:Philadelphia.
- Contact your local chapter - if you have one - who will be able to contact people in the local area, or help you in other ways.

Organize event
- Organize location
- Organize eating arrangements
- Settle on a definite time and place, and don't change it. If someone is just bold, people will know about the date a few weeks in advance (instead of a couple of days), which will make planning easier for individuals. Getting input from everyone is good, but you don't need a formal vote on everything, which can delay the process.
- Consider whether you want any sort of agenda for the meetup (like a discussion on a specific topic, or forming a local chapter).