4.85. Closing Procedures
In the National Capital Region, bids/offers/arrangements are received and processed centrally at the Bid Receiving Unit (BRU) located in Place du Portage, Gatineau, Quebec. In the regions, operating procedures may be adapted to suit local conditions.
4.85.1 Late Bids/Offers/Arrangements
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- For all solicitations, except requests for quotations sent directly to the contracting officer, the solicitation closing date and time stipulated in the solicitation are firm. It is the responsibility of suppliers to ensure that the bid/offer/arrangement is delivered on time to the BRU that is specified in the solicitation. The only acceptable evidence to show timely receipt of the bid/offer/arrangement is the receipt issued by the specified BRU.
- Late bids/offers/arrangements will not to be accepted and will be returned. Records will be kept of all returned bids/offer/arrangements.
- Contracting officers should consult the applicable Standard Acquisition Clauses and Conditions (SACC) Manual standard instructions for late bids/offers/arrangements.
4.85.5 Delayed Bids/Offers/Arrangements
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- Contracting officers should consult the applicable SACC Manual standard instructions for delayed bids/offers/arrangements.
- However, when dealing with bids submissions for construction contracts, contracting officers should refer to section 9.10.15 Construction Services.
4.85.10 Transmission by Facsimile
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- Contracting officers should consult the applicable SACC Manual standard instructions on transmission by facsimile for bids/offers/arrangements.
- To ensure that official receipt time-keeping equipment represents the correct time, the specified Bid Receiving Unit must calibrate this equipment and other official time pieces against the official National Research Council (NRC) time standard, at least once every two working days.
The NRC time standard can be checked 24 hours a day at 613-745-1576 (English) or 613-745-9426 (French).