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Data Fields and Definitions

The following is a definition list of the data fields used in Tenders. The Procurement Data Dictionary is also available as an XML open data format for download at Tender Notices on the Government of Canada's website data.gc.ca.

For definitions of other procurement-related terminology, please consult the Supply Manual Glossary.

Amendment date

The date a tender notice is amended. This includes the date and time published in Eastern time, according to regular publishing schedules.

Amendment number

The numeric count of the number of amendments against an original document.

Award date

Date on which a contract came into effect.

Attachments

Files containing extra material (such as charts, tables, diagrams, etc.) that are attached to a tender notice.

Award notice

An award notice announces a contract awarded to a supplier as the result of a tender notice.

Closing date

The date of closing for a tender notice. This includes the date and time, with the time zone, where the tender notice is closing.

Comprehensive Land Claim Agreement

Indicates (yes or no) if the region is covered by one or more Comprehensive Land Claim Agreements that pertain to federal procurement regarding Aboriginal peoples, in accordance with Aboriginal Affairs and Northern Development Canada.

Contract number

A unique identifier assigned to a contract.

Contract sequence number

The number of contracts that have been issued by PWGSC against a specific requisition.

Contracting Authority

The Contracting Authority is responsible for the management of the Contract, and any changes to the Contract must be authorized in writing by the Contracting Authority.

Currency

The medium of exchange as defined by reference to the geographical location of the authorities responsible for it.

Date published

The date a tender notice is publicly published.

Date updated

Indicates the date that an update was made to the original notice.

End user information

The end user information identifies the entity (e.g. client department, agency, Crown corporation) on whose behalf the standing offer or supply arrangement has been put in place.

Estimated value

The estimated value, in currency, of a procurement, either potential, existing, awarded, or contracted.

File type

The format, or type, of a file.

GSIN Code

The Goods and Services Identification Number (GSIN) is the code used by the federal government to identify generic product descriptions for its procurement activities.

Limited tender reason

The reason for how/why a solicitation was awarded, for a non-competitive procurement.

Publication date

The date a tender notice is published. This includes the date and time published in Eastern time, according to regular publishing schedules.

Reference number

An identifier assigned to a published tender notice.

Region of delivery

The applicable region(s) of delivery that apply to a particular notice.

Region of opportunity

The applicable region(s) that apply to a particular notice's opportunity area(s).

Selection criteria

The criteria by which a supplier is selected for a contract award in the case of competitive solicitations/procurements.

Solicitation documents

The main solicitation documents attached to a notice, if available. They are always presented as a pair, in English and French.

Solicitation method

Specifies the solicitation method used as a precursor to contract award.

Solicitation number

A solicitation identifier that is issued by a government department that is found in tender notices and award notices on GETS (ie: NPP, ACAN).

Solicitation status

The various states that a published solicitation may potentially go through.

Supplier information

The name and address of a supplier, who has been registered in VIM and/or SRI, to do business with a government department in supplying goods/services.

Tender notice description

A detailed description of the tender notice. This includes items such as any introductory or purpose text, a description of the notice, background information, instructions, any mandatory text inclusions, and line item information. The information included in this description does not duplicate the information or details found in the attachments, such as clauses or sample documents.

Tender notice type

Identification of the various types of tender notices that may be published by PWGSC and/or other government departments. Tender notice types include the following and are hyperlinked to the appropriate definition found in PWGSC's Supply Manual Glossary:

• Advance Contract Award Notice (ACAN)
• Invitation to Tender (ITT)
• Notice of Proposed Procurement (NPP)
• Price and Availability (P&A)
• Request for Information (RFI) (also known as a Letter of Interest (LOI))
• Request for Proposal (RFP)
• Request for Quotation (RFQ)
• Request for Standing Offer (RFSO)
• Request for Supply Arrangement (RFSA)

Title

A succinct title, or name, that summarizes the tender notice. This title is shared with any resulting contract and tender award notice, in both official languages.

Trade agreement

Specifies the trade agreement applicable to the tender notice.

Value

Specifies the monetary value of the contract.