Background

The Canadian Dairy Commission (CDC), a Crown Corporation established by the Canadian Dairy Commission Act in October 1966, is accountable to Parliament through the Minister of Agriculture and Agri-Food. A Chief Executive Officer, Chairperson and a Commissioner are appointed by Governor in Council. Collectively, they form the board of directors which heads the corporation. Funded by the federal government, producers and the marketplace, the Commission strives to balance and serve the interests of all dairy stakeholders - producers, processors, further processors, exporters, consumers and governments.

 

Responsibilities

The legislated objectives of the Commission are to provide efficient producers of milk and cream with the opportunity of obtaining a fair return for their labour and investment, and to provide consumers with a continuous and adequate supply of dairy products of high quality.

 

The Commission has the authority to purchase, store, process or sell dairy products; to investigate matters relating to the production, processing or marketing of any dairy product; and to help promote the use of dairy products.

 

In meeting its legislated objectives, the Commission carries out a wide range of activities. It establishes support prices at which it will purchase butter and skim milk powder. These prices are used as a reference at the provincial level in pricing milk components sold to processors. It also works with the private sector to balance the seasonal demand and supply of industrial milk products for the domestic market through the operation of storage programs and facilitates the export of dairy products to world markets within Canada's World Trade Organization (WTO) commitments. Additionally, the Commission acts as first receiver of butter imports to fulfill Canada's international trade obligations and administers a permit system which provides further processors and exporters with access to competitively-priced milk components for use in the manufacturing of dairy products and products containing dairy ingredients.

 

The supply of industrial milk is managed nationally through the establishment of Market Sharing Quotas (MSQ) as determined by provisions of the National Milk Marketing Plan. The Commission, in chairing the Canadian Milk Supply Management Committee (CMSMC), calculates and recommends the level of national MSQ and provincial market shares that are determined by the CMSMC. On behalf of Canadian dairy producers, the Commission administers and acts as a Secretariat to the revenue pooling and market sharing systems.

Administer the milk supply management system

The CDC plays a central facilitating role for the multi-billion dollar Canadian dairy industry.  Federal-provincial agreements provide the authority for many of the programs and activities that the CDC employees administer and facilitate on a day-to-day basis.  As a national facilitator and chief administrator, the CDC undertakes a number of activities and programs.

Milk Supplies 

As Chair of the CMSMC, the CDC provides ongoing leadership, advice and analysis to the Canadian dairy industry in cooperation with national and provincial stakeholders and governments.  The following programs help support the process:

Domestic Seasonality Program

This program allows the industry to cope with the seasonal demand for dairy products.  The CDC buys and stores products when consumption is low and sells to processors when consumption rises.

Description: Includes records related to the administration of this program which helps dairy processors balance the seasonal demand and supply of butter, skim milk powder and certain concentrated milk products for the domestic market.
Document Types: Application forms, contracts, products, purchases and sales.
Record Number: CDC COM 070

 

Financial Management Information System - SATURN
Description: Financial accounts payable information for the Commission. Contains names, addresses, telephone numbers, Social Insurance Number (SIN).
Class of Individuals: Contractors, suppliers and employees of the CDC.
Purpose: The SIN is required for inclusion on the Tax information slip and on the tax information file that the department is required to transmit to the Canada Revenue Agency.
Consistent Uses: To report to the Canada Revenue Agency for T4 slips.
Retention and Disposal Standards: Records are kept for six years following the financial year of their last administrative use.
RDA Number: 69/046
Related Record Number: CDC COM 070, CDC SOP 050, CDC SOP 055
TBS Registration: 004319
Bank Number: CDC PPE 805

 

Pooling of Markets and Producer Returns

Each year, the CDC establishes support prices for butter and skim milk powder.   The CDC administers the three federal-provincial agreements (Comprehensive Agreement on Pooling of Milk Revenues, Agreement on the Eastern Canadian Milk Pooling, Western Milk Pooling Agreement) that frame the sharing of revenues and markets among Canadian milk producers on behalf of the dairy industry.

 

Pooling

For dairy producers, pooling agreements are a good tool to manage the financial risks associated with the evolution of the domestic market. In its role as a national industry facilitator, the Canadian Dairy Commission administers these pooling agreements on behalf of the dairy industry.

Description: Includes records related to provincial utilization and revenues from sales of all milk by sub-class.
Document Types: Milk production summaries, payments to milk marketing boards by processors based on end-use utilization of milk components by sub-class and transport costs summaries.
Record Number: CDC SOP 050

 

Financial Management Information System - SATURN
Description: Financial accounts payable information for the Commission. Contains names, addresses, telephone numbers, Social Insurance Number (SIN).
Class of Individuals: Contractors, suppliers and employees of the CDC.
Purpose: The SIN is required for inclusion on the Tax information slip and on the tax information file that the department is required to transmit to the Canada Revenue Agency.
Consistent Uses: To report to the Canada Revenue Agency for T4 slips.
Retention and Disposal Standards: Records are kept for six years following the financial year of their last administrative use.
RDA Number: 69/046
Related Record Number: CDC COM 070, CDC SOP 050, CDC SOP 055
TBS Registration: 004319
Bank Number: CDC PPE 805 

Market Development

Through market development activities, programs and services, the CDC promotes growth and innovation in the manufacture and use of dairy products and components in the Canadian dairy industry.  

Dairy Marketing Program

The CDC is committed to supporting an environment which fosters innovation and growth in the manufacture and use of Canadian dairy products. Programs are launched to promote increased awareness and utilization of Canadian manufactured dairy ingredients.

Domestic Dairy Product Innovation Program (DDPIP)

The DDPIP encourages the manufacture of new and innovative products on the domestic market.   It allows for the addition of specific volumes of milk to provincial quotas to ensure that the milk supply needed to produce innovative products is available.  The program duration is extended to July 31, 2013. 

Description: Includes records related to information on the milk provided to processors in addition to provincial quota allocations to facilitate the introduction to the domestic market of new, made-in-Canada products containing milk ingredients.
Document Types: Application forms, product development, contracts, proposals, statements of work and market information.
Record Number: CDC POL 005

 

Special Milk Class Permit Program

This program allows further processors to remain competitive.  Through this system, milk components are made available at competitive prices to manufacture dairy ingredients destined for use in further processed products.

Description: Includes records related to processors, further processors and suppliers using the permits issued by the CDC to maintain the competitiveness of the Canadian further processing industry as well as export markets within Canada's WTO commitments.
Document Types:  Application forms, purchases, reports with prices paid, production reports on processed product sales, plant production reports, dairy products inventory report, permits, application, agreements and recipe information and product formulations. 
Record Number: CDC INT 025

 

Matching Investment Fund (MIF)

The MIF provides non-repayable contributions for product development projects on a matching investment basis. The MIF is designed to help eligible companies and Food Technology Centres (FTC) with product development initiatives that help stimulate demand for Canadian dairy products and ingredients.

Description: Information on processors, food manufacturers, food technology centers and institutes applying to the Matching Investment Fund (MIF) program. Includes commercial information on projects aimed at emphasizing the use of solids non-fat ingredients.  These records relate to the CDC’s Dairy Marketing Program. The MIF which operates under the Dairy Marketing Program replaced two former programs: the Innovation Support Fund and the Direct Access Fund.

Document Types: Name, address information including postal and e-mail addresses, telephone, fax numbers and cellular phone numbers.

Record Number: CDC 070.00

 

Innovation Support Fund
Description: Information on processors and further processors applying to the Innovation Support Fund. Includes commercial information on innovation projects aimed at increasing the use of dairy products or processed foods.
Document Types: Name, address, innovation project, recipe, processes.
Record Number: CDC SOP 070
Notes: Program terminated on June 8, 2009.

 

Direct Access Fund
Description: Information on processors and further processors applying to the Direct Access Fund. Includes commercial information on innovation projects aimed at increasing the use of dairy ingredients in dairy products or processed foods.
Document Types: Name and address.
Record Number: CDC SOP 060
Notes: Program terminated on June 8, 2009.

 

Subsidy Payments and Rules
Description: Information on milk production and producers' eligibility for and payment of subsidy to milk producers on qualifying shipments of industrial milk and cream.
Document Types: Name, address, production.
Record Number: CDC SOP 055
Notes: Program terminated on January 31, 2002

 

Financial Management Information System - SATURN
Description: Financial accounts payable information for the Commission. Contains names, addresses, telephone numbers, Social Insurance Number (SIN).
Class of Individuals: Contractors, suppliers and employees of the CDC.
Purpose: The SIN is required for inclusion on the Tax information slip and on the tax information file that the department is required to transmit to the Canada Revenue Agency.
Consistent Uses: To report to the Canada Revenue Agency for T4 slips.
Retention and Disposal Standards: Records are kept for six years following the financial year of their last administrative use.
RDA Number: 69/046
Related Record Number: CDC COM 070, CDC SOP 050, CDC SOP 055
TBS Registration: 004319
Bank Number: CDC PPE 805

 

Milk Producers' Records
Description: The records contain farmland postal address, financial reports, amount of subsidy paid and the production data.
Class of Individuals: Milk producers.
Purpose: This bank existed to register and furnish information and data necessary for payment of the federal dairy subsidy.
Consistent Uses: This bank was used for the administration of the dairy policy and operation of the dairy program until the program was terminated in 2002.
RDA Number: 69/046
Related Record Number: CDC SOP 055
TBS Registration: 002997
Bank Number: CDC PPU 005

 

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

• Procurement and Contracting Class of Record

• Professional Services Contracts Personal Information Bank

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

• Communications Class of Record

o        Internal Communications Personal Information Bank

o        Public Communications Personal Information Bank 

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

• Financial Management Class of Record

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

• Awards (Pride and Recognition) Class of Record
• Classification of Positions Class of Record

• Staffing Personal Information Bank

• Compensation and Benefits Class of Record
• Employment Equity and Diversity Class of Record
• Hospitality Class of Record

• Hospitality Personal Information Bank

• Human Resources Planning Class of Record
• Labour Relations Class of Record

• Grievances Personal Information Bank
• Harassment Personal Information Bank

• Occupational Health and Safety Class of Record

• Harassment Personal Information Bank

• Official Languages Class of Record
• Performance Management Reviews Class of Record
• Recruitment and Staffing Class of Record

• Applications for Employment Personal Information Bank
• Employee Personnel Record Personal Information Bank
• Personnel Security Screening Personal Information Bank
• Staffing Personal Information Bank

• Relocation Class of Record

• Relocation Personal Information Bank

• Training and Development Class of Record

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

• Access to Information and Privacy Class of Record
• Information Management Class of Record

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

• Information Technology Class of Record

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

• Legal Services Class of Record

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

• Cooperation and Liaison Class of Record
• Executive Services Class of Record
• Internal Audit and Evaluation Class of Record
• Planning and Reporting Class of Record

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

• Materiel Management Class of Record

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

• Real Property Management Class of Record

 

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

• Administrative Services Class of Record

• Parking Personal Information Bank

• Boards, Committees and Council Class of Record

• Governor in Council Appointments Personal Information Bank
• Members of Boards, Committees and Councils Personal Information Bank

• Business Continuity Planning Class of Record
• Proactive Disclosure Class of Record

• Hospitality Personal Information Bank
• Travel Personal Information Bank

• Security Class of Record
• Travel Class of Record

• Travel Personal Information Bank

 

Classes of Personal Information

In the course of conducting the programs and activities of the CDC, categories of personal information may be accumulated which are not contained in the specific personal information banks described in this entry.

 

This form of personal information is normally retrievable only if requests include general background on the circumstances under which an individual contacted the Commission and an approximate time-frame. The retention period for these classes of personal information is controlled by the records retention schedules of the general subject files in which they are stored.

 

Manuals

• Agreement for the Entry of the Province of Newfoundland and Labrador into the National Milk Marketing Plan and the Comprehensive Agreement on Pooling of Milk Revenues
• Audit Criteria Procedure Manual (Special Milk Class Program)
• Comprehensive Auditing Manual
• Information guide for Animal Feed Distributors
• Information guide for Distributors
• Information guide for Further Processors
• Milk Utilization Audit Standard
• National Milk Marketing Plan encompassing the Comprehensive Agreement on Pooling of Milk Revenues, the Agreement on All Milk Pooling and the Western Milk Pooling Agreement
• Ontario Plant Milk Utilization Manual
• Special Class Administration Manual
• Special Milk Class Permit Program
• Domestic Dairy Product Innovation Program - Background information and application form

How to Request Information

The CDC has a Records Management and ATIP Coordinator who collaborates with Agriculture and Agri-Food Canada (AAFC) to process requests made under the Access to Information Act or the Privacy Act.

 

For additional information about the programs and activities of the CDC, please contact:

 

Communications

Canadian Dairy Commission
Central Experimental Farm, NCC Driveway
960 Carling Avenue, Building 55,

Ottawa, Ontario K1A 0Z2

Telephone: 613-792-2041                        

Facsimile: 613-792-2009
E-mail: cdc-ccl@cdc-ccl.gc.ca
Internet: www.cdc-ccl.gc.ca

 

Reading Room

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. 

 

The address is:

 

Canadian Dairy Commission
NCC Driveway
Central Experimental Farm
960 Carling Avenue, Building 55
Ottawa, Ontario