Procurement

As a federal crown corporation, we are required to maintain certain specific information regarding our suppliers. To comply with Canada Revenue Agency regulations and maintain the most current information possible, we require all suppliers looking to provide goods or services to formally register using the process outlined below.

Registration Process

1. Complete the online Supplier Registration Form.
2. Review the information for its accuracy and completeness. Forms containing incomplete mandatory information will not be accepted.
3. For questions regarding this process or your registration submission, please contact suppliers@edc.ca.
4. For suppliers that contract with EDC, this information will form the basis of your business record. For those suppliers not engaged, the information will be retained for a period of one year.
5. Suppliers that have not had an active contract for more than one year will be required to re-register.

Updating Supplier Information

Suppliers are responsible for maintaining the accuracy of the information EDC retains, and are required to submit new, updated or corrected information regularly. Failure to keep us abreast of this information in a timely manner can cause delays in receiving orders, payments and/or may necessitate removal from our active supplier listing.

All Information will be kept confidential: The person submitting this form (i) declares to be authorized to act on behalf of the business and submit this form on behalf of the business; (ii) certifies that the information provided on this form is current, accurate and complete as of the date of submission and (iii) acknowledges that Export Development Canada will be relying on this information.

Notice of Proposed Procurement #17-684 - Microsoft Device Procurement (PDF)

Visit MERX for other federal government procurement opportunities.

Our Procurement Policy is the foundation on which we undertake acquisitions in support of our operational activities.

Procurement Policy (PDF)

To provide fair and equitable treatment of all of its suppliers, EDC has a Supplier Complaint Review Process.

Supplier Complaint Review Process (PDF)

To ensure prompt payment of invoices, please take note of our standard payment process.

Invoices must reference the appropriate Purchase Order number and be directed to the attention of:

Accounts Payable
Export Development Canada (EDC)
150 Slater Street
Ottawa, ON K1A 1K3

E-mail: AccountsPayable@edc.ca
Fax: (613) 598-2533

EDC is not tax exempt. Applicable taxes must be reflected on all invoices.

Please ensure that your invoices reflect the correct rate of GST/HST required by the new “Place of Supply Rules: B-103” supplied by Canada Revenue Agency. For more information on the HST, please consult the Canada Revenue Agency.

Harmonized Sales Tax (HST)

Starting July 1, 2010, the provincial sales taxes in Ontario and British Columbia will be replaced by a value-added tax structure and combined with the federal Goods and Services Tax (GST) to create a single, federally administered Harmonized Sales Tax (HST).

The HST will be applied on most supplies of goods, property and services made in those provinces at a blended rate of 13% in Ontario and 12% in British Columbia. With some exceptions, the HST will apply to the same base of goods, property and services as the GST.

Suppliers should anticipate the issuance of a Contract and/or Purchase Order for all work undertaken on behalf of EDC.

As of June 2014:

Suppliers may be asked to enter into a Confidentiality Agreement (PDF).

In retaining suppliers, we primarily use the following agreements:
Consulting Services Agreement (PDF)
Temporary Services Agreement (PDF)
Training Services Agreement (PDF)
Services Agreement (PDF)

In undertaking sponsorship activities, we use the following two agreements:
Sponsorship Agreement #1, for single events less than $25,000 (PDF)
Sponsorship Agreement #2, for multiple events and/or single events $25,000 and above (PDF)

In an effort to be more environmentally friendly and reduce our carbon footprint, we would like to encourage our suppliers to take advantage of sending their invoices to EDC us by email or fax. Please send your invoices referencing your Purchase Order number by either email or fax to (613) 598-2533.

Interested in taking that next step? Would you prefer to receive your payment by electronic funds transfer (EFT)? Why not contact our Accounts Payable team to determine your eligibility.

If you are not the person responsible for these activities, please feel free forward this notification to others within your company.

Deliveries are to be made to our loading dock on Laurier Avenue.

Export Development Canada (EDC)
150 Slater Street
Ottawa, ON K1A 1K3

Canada Revenue Agency (CRA) requires Export Development Canada (EDC) to withhold 15% on payments to non-resident (foreign) suppliers for services performed in Canada.

The withholding is applicable to any fees, commissions or other amount paid to non-resident (foreign) suppliers.

Here are some example of activities to which withholding will apply:

• Consulting Services;
• Accounting Services;
• Engineering Services;
• Legal Services;
• Construction project;
• Installation project;
• Manufacturing and/or processing;
• Entertainment (theatrical show, musicals, concert, etc.);
• Athletic events (golf, rodeos, track and field, etc.);
• Training Services;
• Lecturing; and
• Seminar or conference presentations.

As a result, if you are a non-resident (foreign) supplier of these services rendered in Canada, EDC will withhold 15% when paying your invoice(s).

For more information on withholding please refer to the CRA website.