The Reporting Guide
The Reporting Guide is the single location for recipients to get all the reporting requirements for the financial and program performance aspects of their funding agreement with Indigenous and Northern Affairs Canada (INAC).
INAC will publish a Reporting Guide for each fiscal year no later than 90 days before the fiscal year begins. The Department may amend the Reporting Guide during the fiscal year to which it applies, but only if the amendment is due to a Treasury Board of Canada requirement. The Department will also let funding recipients know promptly of any such amendment.
A New Fiscal Relationship
The Government of Canada is working towards forging a new fiscal relationship that gives Indigenous communities sufficient, predictable and sustained funding.
One of the first steps in building this nation-to-nation relationship is the Memorandum of Understanding (MOU) signed between INAC and the Assembly of First Nations in July 2016. Funding agreements are one component of this MOU.
In light of the MOU process and other ongoing conversations with other Indigenous partners, INAC has introduced changes to naming conventions in The Reporting Guide and will work collaboratively to propose changes for future year’s Guides.
Simplified Reporting Initiative
In any collaborative government relationship, a certain amount of information needs to be exchanged in order to measure performance, ensure results and manage programs that are funded. Historically, First Nations have questioned the amount of the information they have to provide to government and the burden this represents. A number of measures to address this problem are being introduced – reporting requirements will be reduced to a minimum, reporting will be consolidated and streamlined, and automated reporting systems will be enhanced.
As part of the Minister's commitment to simplify reporting for First Nations, the Department is currently piloting a Simplified Reporting Initiative with a number of First Nations across the country. Under this initiative, First Nation communities will have access to an online portal where they can complete reporting requirements online. The forms to be completed in the portal will already have information provided by the department wherever possible. First Nations will only need to verify or update that data. A benefit of this process will be that reporting dates are fixed to facilitate planning in the communities. Another benefit of this process will be the ability to automatically generate an annual summary of performance and results. The annual summary can be used by First Nations to report back to their communities on the outcomes of the financial investments that have been made over the year. Also under this Initiative, the Department will be consulting with First Nations to identify the reporting data requirements that are most important to First Nations from a community perspective. The Department will continue to work with First Nations on improvements to the reporting process and will provide ongoing support and training to those First Nations who choose this approach.
Financial Reporting Requirements
Reporting on the use of public funds to community members and to Canadians is an essential element of the management control framework for transfer payments at INAC.
Financial reporting is undertaken to gather information on whether funds provided are spent on the purposes intended, that terms and conditions of funding agreements are met, and that the recipient's financial situation is sufficiently stable in order to assure continued delivery of funded programs and/or services.
All governing bodies are ultimately accountable to their stakeholders. As such, INAC must demonstrate to the Canadian public, through the Minister, Parliament and the Auditor General of Canada that all funds, including those transferred to First Nations and other recipients are spent in accordance with the terms and conditions of funding agreements.
Below are the financial reporting requirements that funding recipients are expected to meet:
- 2017-2018 Financial Reporting Requirements
- Consistent Consolidated Financial Statement Formats
- Supplementary Information
- Financial Reporting Requirements - Previous Year
- Year-End Reporting Handbook from Previous Years
Program Reporting Requirements
INAC collects program data to support statutory requirements, resource allocation, performance reporting, accountability, program planning, policy analysis and operational requirements.
Below are the program reporting templates, listed by program type, that funding recipients may be required to complete under their funding agreements. Funding recipients are not required to complete any templates other than those listed to fulfill the program reporting requirements of their funding agreements.
For ease of reference, the corresponding Data Collection Instrument (DCI) number is listed next to the templates allowing recipients to be sure they are completing the correct program report as listed in their funding agreement with the Department.
Notice:
For previous years' form templates, please contact Forms Services formulaires-forms@aadnc-aandc.gc.ca or your regional office.
Note:
If you are having difficulty accessing a PDF document, please visit our Help page.
2017-2018 – Program Reporting Forms – Data Collection Instruments (DCIs)
Show all or hide all
Aboriginal Peoples and Communities
- Federal Interlocutor Contribution Program Report (DCI# 41772 – PDF 134 Kb, 1 Page)
Aboriginal Partnerships/Tools for Governance
- Basic Organizational Capacity Program Annual Report (DCI# 1323248)
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730 – PDF 154 Kb, 3 Pages)
Education
IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- List of Data Fields - Annual Register of Post-Secondary Education Students (DCI# 4016769)
- List of Data Fields - First Nation and Inuit Cultural Education Centres Program Report (DCI# 515786)
- List of Data Fields - First Nations Student Success Program Report (DCI# 1770265)
- List of Data Fields - First Nation and Inuit Youth Employment Strategy (FNIYES) Report and Corresponding FNIYES Youth Evaluations (DCI# 434352)
- List of Data Fields - Indspire Report (DCI# 3884059)
- List of Data Fields - Education Partnership Program Report ( (DCI# 1770281)
- List of Data Fields - New Paths for Education Project Report (DCI# 432405)
- List of Data Fields - Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- List of Data Fields - Post-Secondary Partnership Program Report (DCI# 434111)
- List of Data Fields - School Program Evaluation Report (DCI# 432409)
- List of Data Fields - Second Level Services Report (DCI# 4502267)
- List of Data Fields - Special Education Program Report (DCI# 471989)
- List of Data Fields - Invoices for Education Services (DCI # 461821)
Governance
- Employee Benefits Report (DCI# 41784 – PDF 136 Kb, 1 Page)
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649 – PDF 114.55 Kb, 2 Page)
- List of Data Elements - (ACRS)
- Form Instructions - (ACRS)
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR REPORT
This version is a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
- Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547 – PDF 108 Kb, 2 Pages)
- Capital Projects Report (DCI# 460671 – PDF 141 Kb, 2 Pages)
- Community Infrastructure and Housing Annual Report (DCI# 41701 – PDF 141 Kb, 1 Page)
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674 – PDF 99 Kb, 10 Pages)
- List of Data Elements - (FNIIP)
- Form Instructions - (FNIIP)
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR REPORT
This version is a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
Lands and Economic Development
- Lands and Economic Development Services Program (LEDSP) - Planned Activities and Report (DCI# 471935 – PDF 175 Kb, 4 Pages)
- Lands and Economic Development Programs - Project Status Report (DCI# 472939 – PDF 126 Kb, 2 Pages)
Northern Affairs Organization
- Northern Affairs Organization Activities and Expenditures Report (DCI# 41840 – PDF 140 Kb, 3 Pages)
- Northern Contaminated Sites Program Report
- Nutrition North Canada (NNC) Report (DCI# 7914464 PDF 140 Kb, 1 Page)
Social Programs
- Assisted Living Report (DCI# 455937 – PDF 118 Kb, 1 Page)
- Child and Family Services Maintenance Report (DCI# 455917 – PDF 992 Kb, 1 Page)
- Disabilities Initiative Report (DCI# 471949 – PDF 131 Kb, 2 Pages)
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955 – PDF 163 Kb, 5 Pages)
- First Nations Child and Family Services Annual Final Report (DCI# 1208367 – PDF 121 Kb, 2 Pages)
- Income Assistance Report (DCI# 455897 – PDF 260 Kb, 6 Pages)
Various Programs
- Activities and Expenditures Report (DCI# 4548549 – PDF 155 Kb, 3 Pages)
- Tribal Council Consolidated Report (DCI# 5677661 – PDF 1.475 Mb, 3 Pages)
2016-2017 – Program Reporting Forms – Data Collection Instruments (DCIs)
Show all or hide all
Aboriginal Peoples and Communities
- Federal Interlocutor Contribution Program Report (DCI# 41772 – PDF 131 Kb, 1 Page)
Aboriginal Partnerships/Tools for Governance
- Basic Organizational Capacity Program Annual Report (DCI# 1323248)
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730 – PDF 150 Kb, 3 Pages)
Education
IMPORTANT: The list below is simply a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- Annual Register of Post-Secondary Education Students (DCI# 4016769)
- Cultural Education Centres Program Report (DCI# 515786)
- First Nations Student Success Program Report (DCI# 1770265)
- First Nation and Inuit Youth Employment Strategy Report (DCI# 434352)
- Indspire – Report (DCI# 3884059)
- Education Partnership Program Report ( (DCI# 1770281)
- New Paths for Education Project Report (DCI# 432405)
- Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- Post-Secondary Partnership Program Report (DCI# 434111)
- School Program Evaluation Report (DCI# 432409)
- Second Level Services Report (DCI# 4502267)
- Special Education Program Report (DCI# 471989)
- Invoices for Education Services (DCI # 461821)
Governance
- Band Employee Benefits Report (DCI# 41784 – PDF 125 Kb, 1 Page)
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649 – PDF 44 Kb, 1 Page)
- Web version of Asset Condition Reporting System (ACRS) Projects Annual Report
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
- Web version of Asset Condition Reporting System (ACRS) Projects Annual Report
- Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547 – PDF 131 Kb, 1 Page)
- Capital Projects Report (DCI# 460671 – PDF 143 Kb, 2 Pages)
- Community Infrastructure and Housing Annual Report (DCI# 41701 – PDF 146 Kb, 1 Page)
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674 – PDF 99 Kb, 3 Pages)
- Web version First Nations Infrastructure Investment Plan - Annual Report
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
- Web version First Nations Infrastructure Investment Plan - Annual Report
Lands and Economic Development
- Lands and Economic Development Services Program (LEDSP) Planned Activities and Report (DCI# 471935 – PDF 163 Kb, 3 Pages)
- Lands And Economic Development Programs - Project Status Report (DCI# 472939 – PDF 139 Kb, 1 Page)
Northern Affairs Organization
- Northern Affairs Organization Activities and Expenditures Report (DCI# 41840 – PDF 159 Kb, 3 Pages)
- Northern Contaminated Sites Program Reports (DCI# 7914452 – PDF 800 Kb, 9 Pages)
- Nutrition North Report (DCI# 7914464& #8211; PDF 149 Kb, 1 Page)
Social Programs
- Assisted Living Report (DCI# 455937 – PDF 123 Kb, 1 Page)
- Child and Family Services Maintenance Report (DCI# 455917 – PDF 679 Kb, 1 Page)
- Disabilities Initiative Report (DCI# 471949 – PDF 136 Kb, 2 Pages)
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955 – PDF 160 Kb, 6 Pages)
- First Nations Child and Family Services Annual Final Report (DCI# 1208367 – PDF 121 Kb, 2 Pages)
- Income Assistance Report (DCI# 455897 – PDF 281 Kb, 6 Pages)
- National Child Benefit Reinvestment (NCBR) Report (DCI# 472877 – PDF 149 Kb, 2 Pages)
- Social Assistance Transfer Funding Final/Annual Report (DCI# 471717.ON – PDF 203 Kb, 2 Pages)
Various Programs
- Activities and Expenditures Report (DCI# 4548549 – PDF 158 Kb, 3 Pages)
- Tribal Council Consolidated Report (DCI# 5677661 – PDF 845 Kb, 3 Pages)
2015-2016 - ARCHIVED – Program Reporting Forms – Data Collection Instruments (DCIs)
For previous years' form templates, please contact Forms Services formulaires-forms@aadnc-aandc.gc.ca or your regional office.
Show all or hide all
Aboriginal Peoples and Communities
- Federal Interlocutor Contribution Program Report (DCI# 41772)
Aboriginal Partnerships/Tools for Governance
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.
- Basic Organizational Capacity Program Annual Report (DCI# 1323248)
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730)
- Treaty Management Report (DCI# 6140345)
- Treaty Related / Interim Measures Report (DCI# 3843372)
Education
IMPORTANT: The list below is simply a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- Annual Register of Post-Secondary Education Students (DCI# 4016769)
- Cultural Education Centres Program Report (DCI# 515786)
- First Nations Student Success Program Report (DCI# 1770265)
- First Nation and Inuit Youth Employment Strategy Report (DCI# 434352)
- Indspire – Report (DCI# 3884059)
- Education Partnership Program Report ( (DCI# 1770281)
- New Paths for Education Project Report (DCI# 432405)
- Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- Post-Secondary Partnership Program Report (DCI# 434111)
- School Program Evaluation Report (DCI# 432409)
- Second Level Services Report (DCI# 4502267)
- Special Education Program Report (DCI# 471989)
Governance
- Band Employee Benefits Report (DCI# 41784)
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649)
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office. - Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547)
- Capital Projects Report (DCI# 460671)
- Community Infrastructure and Housing Annual Report (DCI # 41701)
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674)
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
Lands and Economic Development
Northern Affairs Organization
- Northern Affairs Organization Report Cover Sheet (DCI# 41840)
Social Programs
- Assisted Living Report (DCI# 455937)
- Child and Family Services Maintenance Report (DCI# 455917)
- Disabilities Initiative Report (DCI# 471949)
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955)
- First Nations Child and Family Services Annual Final Report (DCI# 1208367) PDFVersion - Fill & Print (146 Kb, 4 Pages)
- Income Assistance Report (DCI# 455897)
- National Child Benefit Reinvestment (NCBR) Report (DCI# 472877)
- Social Assistance Transfer Funding Final/Annual Report (DCI# 471717.ON)
- Urban Partnerships Recipient Activity Report (DCI# 41766)
Various Programs
- Activities and Expenditures Report (DCI# 4548549)
- Tribal Council Consolidated Report (DCI# 5677661)
2014-2015 - ARCHIVED – Program Reporting Forms – Data Collection Instruments (DCIs)
For previous years' form templates, please contact Forms Services formulaires-forms@aadnc-aandc.gc.ca or your regional office.
Show all or hide all
Aboriginal Peoples and Communities
Aboriginal Partnertships/Tools for Governance
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.
- Basic Organizational Capacity Program Annual Report (DCI# 1323248)
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730)
- Treaty Related / Interim Measures Report (DCI# 3843372)
Education
IMPORTANT: The list below is simply a representation of the data fields. The actual reports are not yet available at this time. This web page will be updated once they are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- Annual Register of Post-Secondary Education Students (DCI# 4016769)
- Cultural Education Centres Program Report (DCI# 515786)
- Education Partnership Program Report (DCI# 1770281)
- First Nations Student Success Program Report (DCI# 1770265)
- First Nation and Inuit Youth Employment Strategy Report (DCI# 434352)
- Indspire – Report (DCI# 3884059)
- New Paths for Education Project Report (DCI# 432405)
- Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- School Program Evaluation Report (DCI# 432409)
- Second Level Services Report (DCI# 4502267)
- Special Education Program Report (DCI# 471989)
Governance
- Band Employee Benefits Report (DCI# 41784)
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649)
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office. - Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547)
- Capital Projects Report (DCI# 460671)
- Community Infrastructure and Housing Annual Report (DCI # 41701)
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674)
Lands and Economic Development
- First Nations Land Management Report (DCI# 41740)
- Lands And Economic Development Community Profile Report (DCI# 471935)
- Lands And Economic Development Programs - Project Status Report (DCI# 472939)
Northern Affairs Organization
- Northern Affairs Organization Report Cover Sheet (DCI# 41840)
Social Programs
- Assisted Living Report (DCI# 455937)
- Child and Family Services Maintenance Report (DCI# 455917)
- Disabilities Initiative Report (DCI# 471949)
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955)
- First Nations Child and Family Services Annual Business Plan (DCI# 1208367)
- Income Assistance Report (DCI# 455897)
- National Child Benefit Reinvestment (NCBR) Report (DCI# 472877)
- Social Assistance Transfer Funding Final/Annual Report (DCI# 471717.ON)
- Urban Partnerships Recipient Activity Report (DCI# 41766)
Various Programs
- Report on Activities and Expenditures (DCI# 4548549)
- Tribal Council Consolidated Report (DCI# 5677661)
For any questions regarding reporting requirements and their submission to the Department, please contact the appropriate regional office.
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