Program and Administrative Services - Table 1 PA (AS, CM, CR, DA, IS, OE, PM, ST, WP) 301/305/308/310/501/502/503/504/505 (Archived)

List of Changes to the Agreement
Between the Treasury Board and
The Public Service Alliance of Canada -
Program and Administrative Services

PART I - GENERAL PROVISIONS

ARTICLE 7
NATIONAL JOINT COUNCIL AGREEMENTS

7.03

(a)

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PART II - UNION SECURITY AND STAFF RELATIONS MATTERS

ARTICLE 12
USE OF EMPLOYER FACILITIES

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12.01 Reasonable space on bulletin boards, in convenient locations, including electronic bulletin boards where available, will be made available to the Alliance for the posting of official Alliance notices. The Alliance shall endeavour to avoid requests for posting of notices which the Employer, acting reasonably, could consider adverse to its interests or to the interests of any of its representatives. Posting of notices or other materials shall require the prior approval of the Employer, except notices related to the business affairs of the Alliance, including the names of Alliance representatives, and social and recreational events. Such approval shall not be unreasonably withheld.

ARTICLE 14
LEAVE WITH OR WITHOUT PAY
FOR ALLIANCE BUSINESS

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Board of Directors Meetings, Executive Board Meetings and Conventions

14.12 Subject to operational requirements, the Employer shall grant leave without pay to a reasonable number of employees to attend meetings of the Board of Directors of the Alliance, meetings of the National Executive of the Components, Executive Board meetings of the Alliance, and conventions of the Alliance, the Components, the Canadian Labour Congress and the Territorial and Provincial Federations of Labour.

ARTICLE 15
EMPLOYEES ON PREMISES OF OTHER EMPLOYERS

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15.01 If employees are prevented from performing their duties because of a strike or lock-out on the premises of other employers, the employees shall report the matter to the Employer, and the Employer will make reasonable efforts to ensure that such employees are employed elsewhere, so that they shall receive their regular pay and benefits to which they would normally be entitled.

ARTICLE 18
GRIEVANCE PROCEDURE

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Expedited Adjudication

18.25 The parties agree that any adjudicable grievance may be referred to the following expedited adjudication process:

(a) At the request of either party, a grievance that has been referred to adjudication may be dealt with through Expedited Adjudication with the consent of both parties.

(b) When the parties agree that a particular grievance will proceed through Expedited Adjudication, the Alliance will submit to the PSSRB the consent form signed by the grievor or the bargaining agent.

(c) The parties may proceed with or without an Agreed Statement of Facts. When the parties arrive at an Agreed Statement of Facts it will be submitted to the PSSRB or to the Adjudicator at the hearing.

(d) No witnesses will testify.

(e) The Adjudicator will be appointed by the PSSRB from among its members who have had at least three (3) years experience as a member of the Board.

(f) Each Expedited Adjudication session will take place in Ottawa, unless the parties and the PSSRB agree otherwise. The cases will be scheduled jointly by the parties and the PSSRB, and will appear on the PSSRB schedule.

(g) The Adjudicator will make an oral determination at the hearing, which will be recorded and initialed by the representatives of the parties. This will be confirmed in a written determination to be issued by the Adjudicator within five (5) days of the hearing. The parties may, at the request of the Adjudicator, vary the above conditions in a particular case.

(h) The Adjudicator's determination will be final and binding on all the parties, but will not constitute a precedent. The parties agree not to refer the determination to the Federal Court.

PART III - WORKING CONDITIONS

ARTICLE 27
SHIFT PREMIUMS

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27.01 Shift Premium

An employee working on shifts, will receive a shift premium of one dollar and seventy-five cents ($1.75) per hour for all hours worked, including overtime hours, between 4:00 p.m. and 8:00 a.m. The shift premium will not be paid for hours worked between 8:00 a.m. and 4:00 p.m.

As of 21 June 2002 the premium will be increased to two dollars ($2.00).

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27.02 Weekend Premium

As of 21 June 2002 the premium will be increased to two dollars ($2.00).

(b) Where Saturday and Sunday are not recognized as the weekend at a mission abroad, the Employer may substitute two (2) other contiguous days to conform to local practice.

ARTICLE 28
OVERTIME

28.09 Meals

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(a) An employee who works three (3) or more hours of overtime immediately before or immediately following the employee's scheduled hours of work shall be reimbursed his or her expenses for one meal in the amount of nine dollars fifty ($9.50) except where free meals are provided.

This reimbursement will be increased to ten dollars ($10) as of 21 June 2002.

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(b) When an employee works overtime continuously extending four (4) hours or more beyond the period provided in paragraph (a), the employee shall be reimbursed for one additional meal in the amount of nine dollars fifty ($9.50) for each additional four (4)-hour period of overtime worked thereafter, except where free meals are provided.

This reimbursement will be increased to ten dollars ($10) as of 21 June 2002.

ARTICLE 32
TRAVELLING TIME

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32.08 Travel Status Leave

(b) The maximum number of days off earned under this clause shall not exceed five (5) days in a fiscal year and shall accumulate as compensatory leave with pay.

(c) This leave with pay is deemed to be compensatory leave and is subject to paragraphs 28.08(c) and (d).

(d) The provisions of this clause do not apply when the employee travels in connection with courses, training sessions, professional conferences and seminars.

PART IV - LEAVE PROVISIONS

ARTICLE 34
VACATION LEAVE WITH PAY

34.02

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(c) one decimal eighty-four (1.84) day commencing with the month in which the employee's sixteenth (16th) anniversary of service occurs;

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(f) two decimal twenty-five (2.25) days commencing with the month in which the employee's twenty-seventh (27^th) anniversary of service occurs;

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(g) two decimal five (2.5) days commencing with the month in which the employee's twenty-eighth (28^th) anniversary of service occurs.

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34.17 Appointment from a Separate Employer

The Employer agrees to accept the unused vacation and furlough leave credits up to a maximum of thirty-five (35) days of an employee who resigns from an organization listed in Part II of Schedule I of the Public Service Staff Relations Act in order to take a position with the Employer if the transferring employee is eligible and has chosen to have these credits transferred.

ARTICLE 35
SICK LEAVE WITH PAY

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35.03 Unless otherwise informed by the Employer, a statement signed by the employee stating that because of illness or injury he or she was unable to perform his or her duties, shall, when delivered to the Employer, be considered as meeting the requirements of paragraph 35.02(a).

ARTICLE 38
MATERNITY LEAVE WITHOUT PAY

38.02 Maternity Allowance

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(b) For the purpose of sections (a)(iii)(B), and (C), periods of leave with pay shall count as time worked. Periods of leave without pay during the employee's return to work will not be counted as time worked but shall interrupt the period referred to in section (a)(iii)(B), without activating the recovery provisions described in section (a)(iii)(C).

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38.04 Transitional Provisions

If, on the date of signature of this Agreement, an employee is currently on maternity leave without pay or has requested a period of maternity leave but has not commenced the leave, she shall upon request be entitled to the provisions of this Article. Any application must be received before the termination date of the leave period originally requested.

ARTICLE 39
MATERNITY-RELATED REASSIGNMENT OR LEAVE

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39.07 Notwithstanding 39.05, for an employee working in an institution where she is in direct and regular contact with offenders, if the Employer concludes that a modification of job functions or a reassignment that would avoid the activities or conditions indicated in the medical certificate is not reasonably practicable, the Employer shall so inform the employee in writing and shall grant leave of absence with pay to the employee for the duration of the risk as indicated in the medical certificate. However, such leave shall end no later than at the time the employee proceeds on Maternity Leave Without Pay or the termination date of the pregnancy, whichever comes first.

ARTICLE 40
PARENTAL LEAVE WITHOUT PAY

40.01 Parental Leave Without Pay

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(a) Where an employee has or will have the actual care and custody of a new-born child (including the new-born child of a common-law spouse), the employee shall, upon request, be granted parental leave without pay for a single period of up to thirty-seven (37) consecutive weeks in the fifty-two (52) week period beginning on the day on which the child is born or the day on which the child comes into the employee's care.

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(b) Where an employee commences legal proceedings under the laws of a province to adopt a child or obtains an order under the laws of a province for the adoption of a child, the employee shall, upon request, be granted parental leave without pay for a single period of up to thirty-seven (37) consecutive weeks in the fifty-two week (52) period beginning on the day on which the child comes into the employee's care.

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(f) Parental leave without pay taken by a couple employed in the Public Service shall not exceed a total of thirty-seven (37) weeks for both individuals combined. For the purpose of this paragraph, Public Service means any portion of the Public Service of Canada specified in Part I of Schedule I of the Public Service Staff Relations Act.

40.02 Parental Allowance

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(b) For the purpose of sections (a)(iii)(B), and (C), periods of leave with pay shall count as time worked. Periods of leave without pay during the employee's return to work will not be counted as time worked but shall interrupt the period referred to in section (a)(iii)(B), without activating the recovery provisions described in section (a)(iii)(C).

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40.04 Transitional Provisions

If, on the date of signature of this Agreement, any employee is currently on parental leave without pay or has requested a period of such leave without pay but has not commenced the leave, he or she shall upon request be entitled to the provisions of this Article. Any application must be received before the termination date of the leave period originally requested.

**ARTICLE 41
LEAVE WITHOUT PAY FOR THE CARE OF IMMEDIATE FAMILY

41.01 Both parties recognize the importance of access to leave for the purpose of care for the immediate family.

41.02 For the purpose of this article, family is defined as spouse (or common-law spouse resident with the employee), children (including foster children or children of legal or common-law spouse) parents (including stepparents or foster parents) or any relative permanently residing in the employee's household or with whom the employee permanently resides.

41.03 Subject to clause 41.02, an employee shall be granted leave without pay for the care of family in accordance with the following conditions:

(a) an employee shall notify the Employer in writing as far in advance as possible but not less than four (4) weeks in advance of the commencement date of such leave, unless, because of urgent or unforeseeable circumstances, such notice cannot be given;

(b) leave granted under this article shall be for a minimum period of three (3) weeks;

(c) the total leave granted under this article shall not exceed five (5) years during an employee's total period of employment in the Public Service;

(d) leave granted for a period of one (1) year or less shall be scheduled in a manner which ensures continued service delivery.

41.04 An employee who has proceeded on leave without pay may change his or her return to work date if such change does not result in additional costs to the Employer.

41.05 All leave granted under Leave Without Pay for the Long-Term Care of a Parent or under Leave Without Pay for the Care and Nurturing of Pre-School Age Children under the terms of previous Program and Administrative services collective agreements or other agreements will not count towards the calculation of the maximum amount of time allowed for Care of Immediate Family during an employee's total period of employment in the Public Service.

Transitional provisions

41.06

These transitional provisions are applicable to employees who have been granted and have proceeded on leave on or after the date of signature of this agreement.

(a) An employee who, on the date of signature of this agreement, is on Leave Without Pay for the Long-Term Care of a Parent or on Leave Without Pay for the Care and Nurturing of Pre-School Age Children under the terms of a previous agreement continues on that leave for the approved duration or until the employee's return to work, if the employee returns to work before the end of the approved leave.

(b) An employee who becomes a member of the bargaining unit on or after the date of signature of this agreement and who is on Leave Without Pay for the Long-Term Care of a Parent or on Leave Without Pay for the Care and Nurturing of Pre-School Age Children under the terms of another agreement, continues on that leave for the approved duration or until the employee's return to work before the end of the approved leave.

**ARTICLE 42
VOLUNTEER LEAVE

42.01 Subject to operational requirements as determined by the Employer and with an advance notice of at least five (5) working days, the employee shall be granted, in each fiscal year, one (1) day of leave with pay to work as a volunteer for a charitable or community organization or activity, other than for activities related to the Government of Canada Workplace Charitable Campaign;

The leave will be scheduled at times convenient both to the employee and the Employer. Nevertheless, the Employer shall make every reasonable effort to grant the leave at such times as the employee may request.

ARTICLE 43
LEAVE WITH PAY FOR
FAMILY-RELATED RESPONSIBILITIES

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43.01 For the purpose of this Article, family is defined as spouse (or common-law spouse resident with the employee), children (including foster children or children of legal or common-law spouse), parents (including step-parents or foster parents), or any relative permanently residing in the employee's household or with whom the employee permanently resides.

43.03

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(a) up to one (1) day to take a family member for medical or dental appointments, or for appointments with school authorities or adoption agencies, if the supervisor was notified of the appointment as far in advance as possible;

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(d) two (2) days leave with pay for needs directly related to the birth or to the adoption of the employee's child, which may be divided into two (2) periods and granted on separate days.

ARTICLE 47
BEREAVEMENT LEAVE WITH PAY

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47.01 For the purpose of this Article, immediate family is defined as father, mother (or alternatively stepfather, stepmother, or foster parent), brother, sister, spouse (including common-law spouse resident with the employee), child (including child of common-law spouse), stepchild or ward of the employee, grandchild, grandparent, father-in-law, mother-in-law, and relative permanently residing in the employee's household or with whom the employee permanently resides.

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47.02 When a member of the employee's immediate family dies, an employee shall be entitled to a bereavement period of five (5) consecutive calendar days which must include the day of the funeral. During such period the employee shall be paid for those days which are not regularly scheduled days of rest for the employee. In addition, the employee may be granted up to three (3) days' leave with pay for the purpose of travel related to the death.

ARTICLE 53
LEAVE WITH OR WITHOUT PAY FOR OTHER REASONS

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53.02 Personal Leave

Subject to operational requirements as determined by the Employer and with an advance notice of at least five (5) working days, the employee shall be granted, in each fiscal year, one (1) day of leave with pay for reasons of a personal nature.

The leave will be scheduled at times convenient to both the employee and the Employer. Nevertheless, the Employer shall make every reasonable effort to grant the leaves at such times as the employee may request.

PART V - OTHER TERMS AND CONDITIONS OF EMPLOYMENT
ARTICLE 59
PENOLOGICAL FACTOR ALLOWANCE

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59.04 The payment of the allowance for the Penological Factor is determined by the following formula:

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59.05

Effective Date of Signing

The value of "X" is set at one thousand and nine hundred dollars ($1,900) per annum. This allowance shall be paid on the same basis as that for the employee's regular pay.

Effective June 21, 2002

The value of "X" is set at two thousand dollars ($2,000) per annum. This allowance shall be paid on the same basis as that for the employee's regular pay.

ARTICLE 60
OFFENDER SUPERVISION ALLOWANCE

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60.02 The value of the Offender Supervision Allowance is one thousand six hundred dollars ($1600) per annum. As of 21 June 2002 the allowance will be increased to one thousand seven hundred and fifty dollars ($1750) per annum. This allowance shall be paid on the same basis as the employee's regular pay. An employee shall be entitled to receive the allowance for any month in which he or she receives a minimum of ten (10) days' pay in a position to which the allowance applies.

PART VI - PART-TIME EMPLOYEES

ARTICLE 62
PART-TIME EMPLOYEES

62.10 Vacation Leave

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(c) when the entitlement is one decimal eighty-four (1.84) days a month, .367 multiplied by the number of hours in the employee's workweek per month;

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(f) when the entitlement is two decimal twenty-five (2.25) days a month, .450 multiplied by the number of hours in the employee's workweek per month;

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(g) when the entitlement is two decimal five (2.5) days a month, .500 multiplied by the number of hours in the employee's workweek per month;

PART VII - PAY AND DURATION

ARTICLE 66
DURATION

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66.01 This Agreement shall expire on June 20, 2003.

**APPENDIX "A"

AS - ADMINISTRATIVE SERVICES GROUP
ANNUAL RATES OF PAY
(in dollars)

A) Effective June 21, 2000
X) Pay Adjustment: Effective June 21, 2001
B) Effective June 21, 2001
C) Effective June 21, 2002

ADMINISTRATIVE SERVICES GROUP
PAY NOTES

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PAY INCREMENT FOR FULL TIME AND PART-TIME EMPLOYEES

1. The pay increment period for employees at level AS-DEV is twenty-six (26) weeks and for employees at levels AS-1 to AS-6 is fifty-two (52) weeks. As of June 21, 2001 the pay increment period for employees at the AS-7 level is fifty-two (52) weeks.

2. The pay increment date for employees appointed to a position in the bargaining unit on promotion, demotion or from outside the Public Service after June 21, 1976 shall be the first Monday following the pay increment period as calculated from the date of the promotion, demotion or appointment from outside the Public Service. The pay increment periods listed in Pay Note 1 above will continue to apply to employees appointed prior to June 21, 1976. The pay increment date for employees appointed to the AS-7 level shall be the first Monday following the pay increment period as calculated from the date of the promotion, demotion, appointment from outside the Public Service, or from the last increment date.

3. Level AS-DEV

For employees in the Administrative Services Development range, an increase at the end of an increment period shall be to a rate in the pay range which is two hundred and forty dollars ($240) higher than the rate at which the employee is being paid or, if there is no such rate, to the maximum of the pay range.

4. Level AS-7

Pay increases within the Level AS-7 performance pay range shall be in accordance with the directive governing Performance Pay for Represented Employees in the Administrative and Foreign Service Category, except that the term "increment" in the directive shall mean an amount equal to seven hundred and fifty dollars ($750) for the performance pay range effective June 21, 2000 provided the maximum of the range is not exceeded.

5. Level AS-8

Pay increases within the Level AS-8 performance pay range shall be in accordance with the directive governing Performance Pay for Represented Employees in the Administrative and Foreign Service Category, except that the term "increment" in the directive shall mean an amount equal to seven hundred and fifty dollars ($750) for the performance pay range effective June 21, 2000, June 21, 2001, June 22, 2002 provided the maximum of the range is not exceeded.

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PAY ADJUSTMENT

6. Level AS-DEV

An employee being paid in the Administrative Services Development ranges shall have his or her rate of pay increased:

7. All employees at levels AS-1 to AS-6 for whom a pay adjustment is effective June 21, 2001 will move to the rate of pay shown immediately below the employees' former rate of pay at the "X" range shown in Appendix "A" or at the closest rate, but not lower than the employees former rate of pay.

8. All employees being paid in the AS levels 1 to 6 scale of rates shall, on the relevant effective dates in Appendix "A", be paid in the "A", "B" and "C" scales of rates shown immediately below the employees former rate of pay.

9. Level AS-7

10. Level AS-8

An employee being paid at Level AS-8 shall have his or her rate of pay increased:

**APPENDIX "A"

CM - COMMUNICATIONS GROUP
ANNUAL RATES OF PAY
(in dollars)

A) Effective June 21, 2000
B) Effective June 21, 2001
C) Effective June 21, 2002

COMMUNICATIONS GROUP
PAY NOTES

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PAY INCREMENT FOR FULL TIME AND PART-TIME EMPLOYEES

(a) The increment period for employees at CM-1 is semi-annual and for employees above CM-1 is annual.

(b) The pay increment date for an employee appointed after April 8, 1975 shall be the first (1^st) Monday following the first (1^st) anniversary date of this appointment.

**APPENDIX "A"

CR - CLERICAL AND REGULATORY GROUP
ANNUAL RATES OF PAY
(in dollars)

A) Effective June 21, 2000
B) Effective June 21, 2001
C) Effective June 21, 2002

CLERICAL AND REGULATORY GROUP
PAY NOTES

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PAY INCREMENT FOR FULL TIME AND PART-TIME EMPLOYEES

2. The pay increment date for an employee, appointed to a position in the bargaining unit on promotion, demotion or from outside the Public Service after March 4, 1976, shall be the first (1^st) Monday following the pay increment period listed below as calculated from the date of the promotion, demotion or appointment from outside the Public Service. The pay increment periods listed below will continue to apply to employees appointed prior to March 4, 1976.

Pay Increment Periods