The Reporting Guide
The Reporting Guide is the single location for recipients to get all the reporting requirements for the financial and program performance aspects of their funding agreement with Indigenous and Northern Affairs Canada (INAC).
INAC will publish a Reporting Guide for each fiscal year no later than 90 days before the fiscal year begins. The Department may amend the Reporting Guide during the fiscal year to which it applies, but only if the amendment is due to a Treasury Board of Canada requirement. The Department will also let funding recipients know promptly of any such amendment.
Annual Report Initiative
In any collaborative government relationship, a certain amount of information needs to be exchanged in order to measure performance, ensure results and manage programs that are funded. Historically, First Nations have questioned the amount of the information they have to provide to government and the burden this represents. A number of measures to address this problem are being introduced – reporting requirements will be reduced to a minimum, reporting will be consolidated and streamlined, and automated reporting systems will be enhanced.
As part of the Minister's commitment to simplify reporting for First Nations, the Department is introducing an Annual Report Initiative for those First Nations who want to work with this process. First Nation communities will have access to an online portal where they can complete reporting requirements online. The forms to be completed in the portal will already have information provided by the department wherever possible. First Nations will only need to verify or update that data. A benefit of this process will be that quarterly reporting dates are fixed to facilitate planning in the communities. Another benefit of this process is the ability to automatically generate an annual summary (Annual Report) of performance and results drawn from the quarterly reports. The Annual Report can be used by First Nations to report back to their communities on the outcomes of the financial investments that have been made over the year.
The Department will work together with First Nations on improvements to the Annual Report process and will provide ongoing support and training to those First Nations who choose this reporting approach.
Financial Reporting Requirements
Reporting on the use of public funds to community members and to Canadians is an essential element of the management control framework for transfer payments at INAC.
Financial reporting is undertaken to gather information on whether funds provided are spent on the purposes intended, that terms and conditions of funding agreements are met, and that the recipient's financial situation is sufficiently stable in order to assure continued delivery of funded programs and/or services.
All governing bodies are ultimately accountable to their stakeholders. As such, INAC must demonstrate to the Canadian public, through the Minister, Parliament and the Auditor General of Canada that all funds, including those transferred to First Nations and other recipients are spent in accordance with the terms and conditions of funding agreements.
Below are the financial reporting requirements that funding recipients are expected to meet:
Program Reporting Requirements
INAC collects program data to support statutory requirements, resource allocation, performance reporting, accountability, program planning, policy analysis and operational requirements.
Below are the program reporting templates, listed by program type, that funding recipients may be required to complete under their funding agreements. Funding recipients are not required to complete any templates other than those listed to fulfill the program reporting requirements of their funding agreements.
For ease of reference, the corresponding Data Collection Instrument (DCI) number is listed next to the templates allowing recipients to be sure they are completing the correct program report as listed in their funding agreement with the Department.
Notice:
For previous years' program reporting requirements, please contact your regional office.
Note:
If you are having difficulty accessing a PDF document, please visit our Help page.
2016-2017 – Program Reporting Forms – Data Collection Instruments (DCIs)
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Aboriginal Peoples and Communities
- Federal Interlocutor Contribution Program Report (DCI# 41772 – PDF 131 Kb, 1 Page)
Aboriginal Partnerships/Tools for Governance
- Basic Organizational Capacity Program Annual Report (DCI# 1323248)
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730 – PDF 150 Kb, 3 Pages)
Education
IMPORTANT: The list below is simply a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- Annual Register of Post-Secondary Education Students (DCI# 4016769)
- Cultural Education Centres Program Report (DCI# 515786)
- First Nations Student Success Program Report (DCI# 1770265)
- First Nation and Inuit Youth Employment Strategy Report (DCI# 434352)
- Indspire – Report (DCI# 3884059)
- Education Partnership Program Report ( (DCI# 1770281)
- New Paths for Education Project Report (DCI# 432405)
- Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- Post-Secondary Partnership Program Report (DCI# 434111)
- School Program Evaluation Report (DCI# 432409)
- Second Level Services Report (DCI# 4502267)
- Special Education Program Report (DCI# 471989)
- Invoices for Education Services (DCI # 461821)
Governance
- Band Employee Benefits Report (DCI# 41784 – PDF 131 Kb, 1 Page)
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649 – PDF 44 Kb, 1 Page)
- Web version of Asset Condition Reporting System (ACRS) Projects Annual Report
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
- Web version of Asset Condition Reporting System (ACRS) Projects Annual Report
- Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547 – PDF 131 Kb, 1 Page)
- Capital Projects Report (DCI# 460671 – PDF 143 Kb, 2 Pages)
- Community Infrastructure and Housing Annual Report (DCI# 41701 – PDF 146 Kb, 1 Page)
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674 – PDF 99 Kb, 3 Pages)
- Web version First Nations Infrastructure Investment Plan - Annual Report
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
- Web version First Nations Infrastructure Investment Plan - Annual Report
Lands and Economic Development
- Lands and Economic Development Services Program (LEDSP) Planned Activities and Report (DCI# 471935 – PDF 163 Kb, 3 Pages)
- Lands And Economic Development Programs - Project Status Report (DCI# 472939 – PDF 139 Kb, 1 Page)
Northern Affairs Organization
- Northern Affairs Organization Activities and Expenditures Report (DCI# 41840 – PDF 159 Kb, 3 Pages)
- Northern Contaminated Sites Program Reports (DCI# 7914452 – PDF 800 Kb, 9 Pages)
- Nutrition North Report (DCI# 7914464& #8211; PDF 149 Kb, 1 Page)
Social Programs
- Assisted Living Report (DCI# 455937 – PDF 123 Kb, 1 Page)
- Child and Family Services Maintenance Report (DCI# 455917 – PDF 679 Kb, 1 Page)
- Disabilities Initiative Report (DCI# 471949 – PDF 136 Kb, 2 Pages)
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955 – PDF 160 Kb, 6 Pages)
- First Nations Child and Family Services Annual Final Report (DCI# 1208367 – PDF 121 Kb, 2 Pages)
- Income Assistance Report (DCI# 455897 – PDF 281 Kb, 6 Pages)
- National Child Benefit Reinvestment (NCBR) Report (DCI# 472877 – PDF 149 Kb, 2 Pages)
- Social Assistance Transfer Funding Final/Annual Report (DCI# 471717.ON – PDF 203 Kb, 2 Pages)
Various Programs
- Activities and Expenditures Report (DCI# 4548549 – PDF 158 Kb, 3 Pages)
- Tribal Council Consolidated Report (DCI# 5677661 – PDF 845 Kb, 3 Pages)
2015-2016 – Program Reporting Forms – Data Collection Instruments (DCIs)
Show all or hide all
Aboriginal Peoples and Communities
- Federal Interlocutor Contribution Program Report (DCI# 41772) PDFVersion - Fill & Print (136 Kb, 1 Page) | Web version of reporting requirements
Aboriginal Partnerships/Tools for Governance
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.
- Basic Organizational Capacity Program Annual Report (DCI# 1323248) PDFVersion - Fill & Print (267 Kb, 5 Pages) | Web version of reporting requirements
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730) PDFVersion - Fill & Print (157 Kb, 3 Pages) | Web version of reporting requirements
- Treaty Management Report (DCI# 6140345) PDFVersion - Fill & Print (132 Kb, 1 Page) | Web version of reporting requirements
- Treaty Related / Interim Measures Report (DCI# 3843372) PDFVersion - Fill & Print (137 Kb, 1 Page) | Web version of reporting requirements
Education
IMPORTANT: The list below is simply a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- Annual Register of Post-Secondary Education Students (DCI# 4016769)
- Cultural Education Centres Program Report (DCI# 515786)
- First Nations Student Success Program Report (DCI# 1770265)
- First Nation and Inuit Youth Employment Strategy Report (DCI# 434352)
- Indspire – Report (DCI# 3884059)
- Education Partnership Program Report ( (DCI# 1770281)
- New Paths for Education Project Report (DCI# 432405)
- Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- Post-Secondary Partnership Program Report (DCI# 434111)
- School Program Evaluation Report (DCI# 432409)
- Second Level Services Report (DCI# 4502267)
- Special Education Program Report (DCI# 471989)
Governance
- Band Employee Benefits Report (DCI# 41784) PDFVersion - Fill & Print (111 Kb, 1 Page) | Web version of reporting requirements
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649) PDFVersion - Fill & Print (33 Kb, 2 Pages) | Web version of reporting requirements
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office. - Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547) PDFVersion - Fill & Print (138 Kb, 1 Page) | Web version of reporting requirements
- Capital Projects Report (DCI# 460671) PDFVersion - Fill & Print (143 Kb, 2 Pages) | Web version of reporting requirements
- Community Infrastructure and Housing Annual Report (DCI # 41701) PDFVersion - Fill & Print (185 Kb, 1 Pages) | Web version of reporting requirements
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674) PDFVersion - Fill & Print (56 Kb, 4 Pages) | Web version of reporting requirements
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office.
Lands and Economic Development
- First Nations Land Management Report (DCI# 41740) PDFVersion - Fill & Print (135 Kb, 1 Page) | Web version of reporting requirements
- Lands and Economic Development Services Program (LEDSP) Planned Activities and Report (DCI# 471935) PDFVersion - Fill & Print (171 Kb, 4 Pages) | Web version of reporting requirements
- Lands And Economic Development Programs - Project Status Report (DCI# 472939) PDFVersion - Fill & Print (139 Kb, 1 Page) | Web version of reporting requirements
Northern Affairs Organization
- Northern Affairs Organization Report Cover Sheet (DCI# 41840) PDFVersion - Fill & Print (129 Kb, 1 Page) | Web version of reporting requirements
Social Programs
- Assisted Living Report (DCI# 455937) PDFVersion - Fill & Print (134 Kb, 1 Page) | Web version of reporting requirements
- Child and Family Services Maintenance Report (DCI# 455917) PDFVersion - Fill & Print (826 Kb, 1 Page) | Web version of reporting requirements
- Disabilities Initiative Report (DCI# 471949) PDFVersion - Fill & Print (143 Kb, 2 Pages) | Web version of reporting requirements
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955) PDFVersion - Fill & Print (191 Kb, 5 Pages) | Web version of reporting requirements
- First Nations Child and Family Services Annual Final Report (DCI# 1208367) PDFVersion - Fill & Print (146 Kb, 4 Pages) | Web version of reporting requirements
- Income Assistance Report (DCI# 455897) PDFVersion - Fill & Print (281 Kb, 6 Pages) | Web version of reporting requirements
- National Child Benefit Reinvestment (NCBR) Report (DCI# 472877) PDFVersion - Fill & Print (158 Kb, 1 Page) | Web version of reporting requirements
- Social Assistance Transfer Funding Final/Annual Report (DCI# 471717.ON) PDFVersion - Fill & Print (144 Kb, 2 Pages) | Web version of reporting requirements
- Urban Partnerships Recipient Activity Report (DCI# 41766) PDFVersion - Fill & Print (145 Kb, 3 Pages) | Web version of reporting requirements
Various Programs
- Activities and Expenditures Report (DCI# 4548549) PDFVersion - Fill & Print (185 Kb, 3 Pages) | Web version of reporting requirements
- Tribal Council Consolidated Report (DCI# 5677661) PDFVersion - Fill & Print (894 Kb, 4 Pages) | Web version of reporting requirements
2014-2015 – Program Reporting Forms – Data Collection Instruments (DCIs)
Show all or hide all
Aboriginal Peoples and Communities
- Federal Interlocutor Contribution Program Report (DCI# 41772) PDFVersion - Fill & Print (136 Kb, 1 Page) | Web version of reporting requirements
- Urban Aboriginal Strategy/Cultural Connections for Aboriginal Youth Recipient Activity Report (DCI# 41766) | Web version of instructions
Aboriginal Partnertships/Tools for Governance
- Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.
- Basic Organizational Capacity Program Annual Report (DCI# 1323248) PDFVersion - Fill & Print (131 Kb, 2 Pages) | Web version of reporting requirements
Acts, Agreements, Treaties
- Funding For Negotiations and Implementing Bodies Under Special Claims (DCI# 3842730) PDFVersion - Fill & Print (95 Kb, 3 Pages) | Web version of reporting requirements
- Treaty Related / Interim Measures Report (DCI# 3843372) PDFVersion - Fill & Print (95 Kb, 1 Page) | Web version of reporting requirements
Education
IMPORTANT: The list below is simply a representation of the data fields. The actual reports are not yet available at this time. This web page will be updated once they are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.
- Annual Register of Post-Secondary Education Students (DCI# 4016769)
- Cultural Education Centres Program Report (DCI# 515786)
- Education Partnership Program Report (DCI# 1770281)
- First Nations Student Success Program Report (DCI# 1770265)
- First Nation and Inuit Youth Employment Strategy Report (DCI# 434352)
- Indspire – Report (DCI# 3884059)
- New Paths for Education Project Report (DCI# 432405)
- Nominal Roll Student and Education Staff Census Report (DCI# 462572)
- School Program Evaluation Report (DCI# 432409)
- Second Level Services Report (DCI# 4502267)
- Special Education Program Report (DCI# 471989)
Governance
- Band Employee Benefits Report (DCI# 41784) PDFVersion - Fill & Print (95 Kb, 1 Page) | Web version of reporting requirements
Infrastructure and Housing
- Asset Condition Reporting System (ACRS) Projects Annual Report (DCI# 460649) PDFVersion - Fill & Print (92 Kb, 1 Page) | Web version of reporting requirements
IMPORTANT: PLEASE DO NOT USE THIS VERSION OF THE FORM TO SUBMIT YOUR PROPOSAL OR REPORT
This version is simply a representation of the data fields. The fields within this version of the form are not active and cannot be electronically manipulated. If you have any questions please contact your Regional Office. - Capital Facilities and Maintenance Program - Special Initiatives Report (DCI# 3866547) PDFVersion - Fill & Print (96 Kb, 1 Page) | Web version of reporting requirements
- Capital Projects Report (DCI# 460671) PDFVersion - Fill & Print (98 Kb, 2 Pages) | Web version of reporting requirements
- Community Infrastructure and Housing Annual Report (DCI # 41701) PDFVersion - Fill & Print (168 Kb, 1 Pages) | Web version of reporting requirements
- First Nations Infrastructure Investment Plan - Annual Report (DCI# 460674) PDFVersion - Fill & Print (95 Kb, 1 Page) | Web version of reporting requirements
Lands and Economic Development
- First Nations Land Management Report (DCI# 41740) PDFVersion - Fill & Print (95 Kb, 1 Page) | Web version of reporting requirements
- Lands And Economic Development Community Profile Report (DCI# 471935) PDFVersion - Fill & Print (105 Kb, 2 Pages) | Web version of reporting requirements
- Lands And Economic Development Programs - Project Status Report (DCI# 472939) PDFVersion - Fill & Print (145 Kb, 2 Pages) | Web version of reporting requirements
Northern Affairs Organization
- Northern Affairs Organization Report Cover Sheet (DCI# 41840) PDFVersion - Fill & Print (129 Kb, 1 Page) | Web version of reporting requirements
Social Programs
- Assisted Living Report (DCI# 455937) PDFVersion - Fill & Print (157 Kb, 1 Page) | Web version of reporting requirements
- Child and Family Services Maintenance Report (DCI# 455917) PDFVersion - Fill & Print (725 Kb, 1 Page) | Web version of reporting requirements
- Disabilities Initiative Report (DCI# 471949) PDFVersion - Fill & Print (97 Kb, 2 Pages) | Web version of reporting requirements
- Family Violence Shelter And Prevention Project Annual Report (DCI# 455955) PDFVersion - Fill & Print (108 Kb, 4 Pages) | Web version of reporting requirements
- First Nations Child and Family Services Annual Business Plan (DCI# 1208367) PDFVersion - Fill & Print (168 Kb, 1 Page) | Web version of reporting requirements
- Income Assistance Report (DCI# 455897) PDFVersion - Fill & Print (248 Kb, 7 Pages) | Web version of reporting requirements
- National Child Benefit Reinvestment (NCBR) Report (DCI# 472877) PDFVersion - Fill & Print (95 Kb, 1 Page) | Web version of reporting requirements
- Social Assistance Transfer Funding Final/Annual Report (DCI# 471717.ON) PDFVersion - Fill & Print (144 Kb, 2 Pages) | Web version of reporting requirements
- Urban Partnerships Recipient Activity Report (DCI# 41766) PDFVersion - Fill & Print (145 Kb, 3 Pages) | Web version of reporting requirements
Various Programs
- Report on Activities and Expenditures (DCI# 4548549) PDFVersion - Fill & Print (1,5 Kb, 3 Pages) | Web version of reporting requirements
- Tribal Council Consolidated Report (DCI# 5677661) PDFVersion - Fill & Print (1,129 Kb, 4 Pages) | Web version of reporting requirements
For any questions regarding reporting requirements and their submission to the Department, please contact the appropriate regional office.
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